Executive Assistant

Pengiklan Anonim; Jakarta Utara; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A reputable law firm is looking for a dedicated Executive Assistant to provide high-level administrative support to senior partners. The successful candidate will manage calendars, handle travel arrangements, coordinate meetings, and support daily operations. Candidates should have 3-5 years of experience, exceptional organisational skills, and proficiency in English and Microsoft Office. The firm offers a competitive salary and various employee benefits, including professional development opportunities and flexible work arrangements.

Benefits

Generous annual leave

Professional development opportunities

Flexible work arrangements

Collaborative team culture

Qualifications

• Minimum 3-5 years of experience as a Personal Assistant or Executive Assistant.
• Exceptional organisational skills and ability to multitask.
• Excellent written and verbal English proficiency.

Responsibilities

• Providing comprehensive calendar management for senior executives.
• Handling all travel arrangements, including flights and hotels.
• Coordinating client meetings, conferences, and events.

Skills

Organisational skills

Time management

Communication skills

Microsoft Office proficiency

Problem-solving mindset

Tools

Microsoft Excel

Microsoft PowerPoint

Job description

About the role

We are seeking a talented and proactive Executive Assistant to join us. This is a full-time position that will provide high-level administrative support to the firm's senior partners and leadership team. As an Executive Assistant, you will be an integral member of our office and play a pivotal role in ensuring the smooth running of our daily operations.

What you'll be doing

Providing comprehensive calendar management and scheduling support for busy senior executives.

Handling all travel arrangements, including booking flights, hotels and transportation.

Coordinating and organising client meetings, conferences and events.

Maintaining detailed records and filing systems to ensure efficient document management.

Handling various administrative tasks such as correspondence, data entry and reporting.

Acting as the first point of contact for clients, visitors and stakeholders.

Supporting the leadership team with any other ad-hoc tasks as required.

What we're looking for

Minimum 3-5 years of experience as a Personal Assistant or Executive Assistant in a professional services environment.

Exceptional organisational and time management skills with the ability to multitask and prioritise effectively.

Strong communication and interpersonal skills, with a professional and personable telephone manner.

Excellent written and verbal English proficiency, with the ability to draft high-quality correspondence.

Proficient in using Microsoft Office suite, including advanced skills in Excel and PowerPoint.

A proactive and problem-solving mindset with the ability to work independently and as part of a team.

Familiarity with legal industry practices and terminology would be highly advantageous.

What we offer

We are committed to providing our employees with a supportive and rewarding work environment. In addition to a competitive salary, we offer a range of benefits including:

• Generous annual leave and sick leave entitlements
• Professional development and training opportunities
• Flexible work arrangements and work-from-home options
• A collaborative and collegial team culture

About us

We are a law firm based in Singapore handling work in Southeast Asia.

If you are an experienced and highly-organised Executive Assistant ready to take on a rewarding new challenge, we encourage you to apply now.