Costing Specialist - Energy Conservation

Clean Energy Resource Teams; Metro; On-site; IDR 200.000.000 - 300.000.000; Full time

Job summary

A non-profit organization seeks a qualified candidate for an accounting and project management role. This position requires an associate's degree in a relevant field and two years of experience in job costing and accounting. Responsibilities include tracking project expenses, ensuring compliance with fiscal policies, and managing communication with contractors. The ideal candidate will possess strong organizational skills and experience in a non-profit environment, supporting community sustainability efforts.

Qualifications

• Associate's degree in Accounting, Finance, Math, Economics, Business Administration, or related field.
• 2 years of experience in job costing and accounting or equivalent.
• Non-profit accounting experience preferred.

Responsibilities

• Review, analyze, and confirm job/project work orders.
• Ensure projects are expensed/costed per fiscal policies.
• Track, enter, and update actual costs/expenses.
• Communicate with contractors and on-site staff.
• Monitor and review contracting crew hours worked.
• Update workflow software regularly.

Job description

Overview

Organization

Community Action Partnership of Ramsey and Washington Counties

Organization Summary

Who We Are

Community Action Partnership of Ramsey and Washington counties is a private, 501 (c)(3) nonprofit organization that offers a variety of services and programs to people living in poverty in Ramsey and Washington counties.

Our Mission

Invest in people experiencing poverty to build generational prosperity.

Our Vision

Create thriving communities where empowered people have access to opportunities.

Our Values

Recognize the self determination and inherent power of people

Be boldly accountable and transparent

Serve with humility and compassion

Change systems to heal communities

Community Action changes people’s lives, embodies the spirit of hope, improves communities, and makes America a better place to live. We care about the entire community, and we are dedicated to helping people help themselves and each other.

Our Building

The Community Action Resource Center is conveniently located on the Green Line in St. Paul in the centrally located Hamline-Midway neighborhood. Not only does it house the offices where we administer our various services and programs, but we also offer affordable office space for local nonprofits who, like Community Action, are committed to serving and enriching our communities throughout the Twin Cities and Minnesota. These nonprofits provide a wide-range of services from dental and health, to law and psychology.

Posting Date

01/21/2026

Closing Date

02/06/2026

Location in MN

Metro

Job type

full-time

Starting Salary Range

$23.40/hr - $26.32/hr

Hours

8:00am-4:30pm, M-F, 40 Hours/Week

Primary Duties

Duties and Responsibilities:

• Review, analyze, and confirm specific job/project work orders and measures that are active/open in project execution software/application. Assign preliminary/planned optimal grant funding to each individual measure within a job/project by leveraging State Fiscal Policy, training & help documents, general financial knowledge, and work experience.
• Ensure projects are expensed/costed in alignment with State fiscal policies and regulations.
• Track, enter, and update/adjust actual direct labor and material costs/expenses which have been incurred on specific jobs/projects. Ensure all data are accurate, complete, and entered in a timely manner. Reconcile planned vs. actual costs/expenses.
• Communicate directly with Contractors and on-site staff to obtain project statuses, invoices, and other required paperwork.
• Monitor and review on-site contracting crew weekly hours worked and timesheet entry to ensure labor hours are applied accurately.
• Update workflow software/tool on a regular basis with detailed notes, relevant costs/invoices, and appropriate documentation/paperwork for mechanical contractors, CAPRW field staff, and other contractors. Update project execution application with notes and statuses for mechanical, crew, and appliance invoices.
• Update and track client files as necessary to ensure all in-process jobs/projects are accurately costed and kept up-to-date with required documentation, notes/comments, and statuses. Ensure data and reporting alignment between physical files, financial software, and project execution application/software.
• Move projects/jobs through the workflow software in an efficient and timely manner as required based on actual job/project progress and status changes.
• Ensure client information is maintained and protected in a secure manner at all times. Ensure that files are maintained in accordance with state, federal or agency information security/confidentiality policies.
• Maintain and update as necessary costing/pricing libraries stored in the project execution software/application to ensure current, accurate, and consistent costs/expenses are applied to weatherization jobs/projects.
• Provide monthly production reports of completed work and closed client files.
• Proactively identify when procurement actions are necessary to acquire goods or services in order to maintain progress on jobs/projects. Enter requisitions into Procurement software as appropriate, and follow-through to ensure they are sourced to purchase orders and lead to timely and accurate supplier payments.
• Enter requisitions into Procurement software as directed/needed for other goods/services which are not directly related to specific jobs/projects.
• Maintain accurate inventory by processing transfers in a timely manner, monitoring purchases and receipts, conducting monthly physical counts, and performing monthly reconciliation.
• Understand contract requirements for each utility for which CAPRW is a contractor. Accurately prepare, administer, and submit monthly utility contract rebate invoices as required and in a timely manner.
• Monitor expenditures to ensure the weatherization program is compliant and operating within fiscal policies/guidelines to meet contract unit requirements.
• Provide input on identifying and resolving systemic problems and assist in planning for the improvement of processes, systems, and procedures.
• Attend meetings and training as requested/required; participate in Agency Committees as needed and appropriate.
• Train new/incoming staff on fiscal policies and procedures as related to weatherization.
• Other duties as required or assigned.

Qualifications

Education & Experience: Associate's degree in Accounting, Finance, Math, Economics, Business Administration, or related field with 2 years of experience in job costing and accounting or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job. Non-profit accounting experience preferred.

Abilities and Skills: In order to be successful in this position, the person will at minimum need to possess the following abilities and skills:

• Must be able to fulfill departmental goals and objectives using initiative, self-motivation, organizational skills, and sound judgment.
• Strong math, organizational, time management, and computer skills
• Experience working with Google Apps and Microsoft Office products including Excel and Access
• Excellent oral and written communication skills
• Must be able to work effectively as a team member in a fast-paced, cross-functional environment
• Demonstrated organizational skills and attentiveness to detail.
• Must be self - motivated and able to relate to and communicate effectively with varied socio economic and multi ethnic groups and/or individuals.
• Ability to coordinate, monitor, and manage multiple projects simultaneously, requiring attention to detail, strong organizational and time-management skills, and ability to prioritize and execute effectively.
• Must have demonstrated critical-thinking competency; ability to effectively organize ideas, analyze and interpret client and policy information/data, and make sound evaluations and assessments.
• To ensure compliance with program requirements, and safety of staff and clients, the ability to communicate effectively in English, both verbally and in writing is required.

Core Technology Competency

Level -2 Intermediate 1

Physical Requirements

Normal office physical exertion required.

Mental Requirements

This position requires an awareness of deadlines, the ability to handle and prioritize multiple tasks, and the ability to function independently. Good analytical and math skills are required.

Environmental Requirements

Normal office and warehouse environment.

How to Apply

Apply online through our Careers page to join a mission-driven organization supporting energy efficiency and community sustainability.

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