Administration Staff Finance

PT CENTRIN AFATEC; Jakarta Utara; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A leading administrative services provider in Jakarta seeks an enthusiastic administration staff. This role involves providing comprehensive administrative support, managing financial transactions, and assisting in employee claims and reimbursements. The ideal candidate should have a Diploma/Bachelor in Human Resource Management or Management, excellent organizational skills, and proficiency in Microsoft Office. Fluency in English is a plus. Join us to ensure a well-organized and productive work environment.

Qualifications

• Strong organizational and multitasking skills to prioritize tasks effectively.
• Proficient in Microsoft Office Suite and ability to learn new software quickly.
• Excellent verbal and written communication skills are essential.

Responsibilities

• Provide comprehensive administrative support for operations.
• Record daily financial transactions and manage petty cash.
• Prepare financial reports and support audits as necessary.

Skills

Strong organizational skills

Multitasking

Proficient in Microsoft Office

Excellent communication skills

Fluency in English

Education

Diploma/Bachelor in Human Resource Management or Management

Job description

Job Descriptions

We are seeking an enthusiastic administration staff. This position will be responsible for providing comprehensive administrative support of our operations.

• Providing efficient administrative support, including document management, filing, and data entry
• Assisting with the coordination of office operations, such as managing supplies, equipment, and facilities
• Handling various administrative tasks, such as scheduling meetings, managing calendars, and coordinating travel arrangements
• Serving as a point of contact for internal and external stakeholders, responding to inquiries and providing excellent customer service
• Supporting the implementation of policies and procedures to maintain a well-organized and productive work environment
• Collaborating with cross-functional teams to ensure the seamless execution of projects and initiatives
• Flexible and open to changes and able to manage multiple tasks in restricted timeframes
• Providing support for special projects and events as needed

General Corporate Transaction Management

• Record and maintain accurate entries for daily financial transactions, such as operational expenses, vendor payments, and incoming receipts
• Monitor outstanding payables and receivables, ensuring timely follow-up and resolution of payment or billing discrepancies
• Manage petty cash disbursements, ensuring proper usage, documentation, and periodic reconciliation
• Liaise with suppliers and service providers to clarify billing issues and coordinate payment schedules

Employee Claims & Reimbursement Management

• Review and process employee claims (e.g., Meal claims, transportation claims, business trip claims)
• Collaborate with internal departments (e.g., Human Resources team) to resolve discrepancies and ensure policy compliance

Financial Reporting & Compliance

• Prepare monthly, quarterly, and annual financial reports to support cost control and business planning
• Ensure full compliance with internal financial controls, tax regulations, and statutory reporting requirements
• Support external audits by providing necessary documentation, when necessary

Ad Hoc Financial Support

Provide additional financial assistance as required

Requirements

• Diploma/Bachelor from Human Resource Management & Management
• Strong organizational and multitasking skills with the ability to prioritize tasks effectively
• Proficient in Microsoft Office suite (Word, Excel, PowerPoint) and ability to learn new software and systems quickly
• A proactive and adaptable mindset, with a commitment to providing high‑quality support
• Excellent communication skills, both verbal and written
• Fluency in English will be an advantage

Administration Finance

PT. NOVATU TECHNOLOGY NUSANTARA

North Jakarta, Jakarta, ID

South Jakarta, Jakarta, ID