Admin Maintenance Planner Trucking

Meratus Group; Surabaya ꦱꦸꦫꦧꦪ; On-site; IDR 10.000.000 - 15.000.000; Full time

Job summary

A leading logistics operator in Indonesia is seeking an Admin Maintenance Planner to support maintenance planning and administrative activities. The role involves accurate data entry, effective document management, and scheduling coordination. Ideal candidates should have a Bachelor's degree in a relevant field and 1-2 years of experience in maintenance administration. Strong proficiency in Microsoft Excel and effective communication skills are essential. This position offers an opportunity to join a dynamic team focused on innovation and sustainability.

Qualifications

• Bachelor's degree (S1) in Administration, Industrial Engineering, Mechanical Engineering, or related field.
• 1–2 years of experience in maintenance administration or similar.
• Strong proficiency in Microsoft Excel and Word.

Responsibilities

• Input maintenance data accurately into relevant systems.
• Manage and maintain maintenance records and documents.
• Assist in creating and updating maintenance schedules.

Skills

Microsoft Excel proficiency

Documentation skills

Data management skills

Communication skills

Education

Bachelor's degree in Administration, Industrial Engineering, or Mechanical Engineering

Tools

Computerized Maintenance Management System (CMMS)

Job description

About The Job Admin Maintenance Planner Trucking

Meratus Group is a leading integrated maritime and logistics operator in Indonesia, pioneering innovative solutions that drive efficiency and sustainability in the industry. With a rich history dating back to 1957, Meratus has evolved into a powerhouse, operating over 45 shipping routes, a fleet of 100 vessels, and a network of container terminals and logistics centers.

At Meratus, we are committed to digitalization, innovation, and transformation, ensuring seamless logistics and maritime services across Indonesia and Southeast Asia. Our customer‑centric approach and agile operations empower businesses to navigate complex supply chain challenges with confidence.

We take pride in fostering a dynamic and inclusive workplace, where talented professionals can thrive and contribute to shaping the future of maritime logistics. Join us and be part of a team that is redefining industry standards while making a meaningful impact on global trade and sustainability.

Job Overview

The Admin Planner Staff is responsible for supporting maintenance planning and administrative activities by ensuring accurate data entry, effective document management, schedule coordination, and work order processing. This role plays a key part in ensuring maintenance operations are well‑documented, well‑coordinated, and aligned with company standards across all branches.

Job Responsibilities

Data Entry & Accuracy

• Input maintenance data into the Computerized Maintenance Management System (CMMS) or other relevant systems accurately.
• Update maintenance databases and spreadsheets on a regular basis.
• Review maintenance documents to ensure accuracy, completeness, and compliance with maintenance standards.
• Handle incoming phone calls and emails related to maintenance requests.
• Prepare and distribute maintenance reports as required.

Document Management

• Receive, log, and distribute maintenance‑related documents, including maintenance manuals, repair procedures, and spare parts lists.
• Manage and maintain maintenance records such as work orders, maintenance schedules, and equipment history.
• Ensure proper document version control and systematic archiving.
• Prepare and distribute revisions of maintenance administration documents.
• Collect and verify the completeness of repair and maintenance documentation for units across all branches.
• Provide administrative support to maintenance technicians and supervisors.
• Assist with maintenance‑related projects as needed.

Schedule Creation

• Assist in creating and updating maintenance schedules based on equipment requirements and operational priorities.

Reporting

• Prepare, verify, and distribute maintenance reports on a periodic or ad‑hoc basis.

Support

• Provide administrative support to maintenance planners and technicians.
• Promote a culture of integrity, accuracy, and continuous learning within the maintenance team.

Job Requirements

• Minimum educationBachelors degree (S1) in Administration, Industrial Engineering, Mechanical Engineering, or a related field.
• Minimum 1–2 years of experience in maintenance administration, planner administration or a similar role.
• Strong proficiency in Microsoft Excel, Word and other administrative systems.
• Strong administrative, documentation, and data management skills.
• High attention to detail, accuracy and organization skills.
• Good communication and coordination … 

Meratus is committed to ethical hiring practices. Please note that our recruitment process is free of charge. We do not request any payment from candidates at any stage of the recruitment process. Beware of fraudulent job offers in our name. For more information about this vacancy or the company, feel free to visit our official website at https://www.meratus.com/.