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Virtual Assistant
Job summary
A creative video agency in the United Kingdom is looking for a Virtual Assistant to manage backend operations, including CRM workflows, client communications, and content scheduling. The ideal candidate should have substantial experience with HubSpot, MailerLite, and Notion, along with strong organizational skills. This role offers flexible hours and the opportunity to work closely with a growing creative team on various brand campaigns.
Benefits
Qualifications
- Experience with CRM workflows and client communications.
- Self-motivated and detail-oriented working style.
- Experience in a fast-paced creative environment.
Responsibilities
- Build and manage workflows in HubSpot.
- Maintain data in MailerLite and Notion dashboards.
- Schedule social posts, newsletters, and email campaigns.
Skills
Tools
We’re Entaview Creative, a Leeds-based video agency helping lifestyle, fashion, drinks, and tech brands tell cinematic stories that lead culture.
We’re looking for a Virtual Assistant who thrives on organisation, systems, and efficiency. You’ll play a key role in helping us manage our backend operations from CRM workflows and client communications to content scheduling and AI automations.
If you’re highly organised, tech-savvy, and comfortable managing multiple tools and moving parts in a creative business, we want to hear from you.
- Build and manage workflows in HubSpot (pipelines, deals, and automations)
- Keep CRM and MailerLite data clean, organised, and synced
- Maintain Notion dashboards for project tracking, SOPs, and client records
- Manage the calendar and inbox. Schedule calls, shoots, and follow-ups
- Schedule social posts, newsletters, and email campaigns
- Work with AI tools (ChatGPT, Notion AI, Zapier) to streamline tasks
- Create better internal processes and keep projects moving smoothly
- Strong experience using HubSpot, MailerLite, and Notion
- Excellent written English and communication skills
- Organised, self‑motivated, and detail‑oriented
- Confident working with automation tools (Zapier, Make, etc.)
- Comfortable working in a fast‑paced creative environment
- Bonus: Experience with video agencies, marketing studios, or creative teams
- Join a growing creative studio with clients like PlayStation, ICON Amsterdam, and Jägermeister
- Work directly with the Director and creative team on real brand campaigns
- Flexible hours and long‑term potential as the business scales
- Learn how top‑tier creative agencies build systems and workflows behind the scenes
Send a quick note including:
- A short intro about you and your background
- Examples of systems or workflows you’ve set up (HubSpot, Notion, etc.)
- Your hourly rate and weekly availability
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.