Work Planning Administrator - Hybrid - Top Company

VanRath; Belfast; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A prominent recruitment agency is seeking a Work Coordinator in Belfast. This full-time role involves managing appointments, optimising engineers' workflows, and ensuring KPI compliance. Candidates should possess strong organisational skills, proficiency in MS Office, and excellent communication abilities. Join a major player in the energy sector offering career growth opportunities.

Qualifications

• Strong organisational and time-management skills, with the ability to handle multiple tasks and prioritise effectively.
• Proficiency in MS Office applications, particularly Excel and Word.
• Previous administrative experience in scheduling or planning.
• Excellent communication and interpersonal skills.
• Problem-solving ability to address scheduling conflicts.

Responsibilities

• Efficiently schedule and manage appointments using planning systems.
• Optimise engineers' workflows and maximise their time.
• Monitor job progress to meet KPIs and client expectations.
• Collaborate with clients and internal teams for smooth operations.
• Conduct customer satisfaction surveys and maintain records.
• Assist in training and onboarding new starters.
• Support continuous improvement initiatives.

Skills

Organisational skills

Time-management skills

MS Office proficiency

Communication skills

Problem-solving ability

Job description

Overview

VANRATH is thrilled to assist our client in the search of a Work Coordinator. Our client is a major international player in the energy sector, offering the successful candidate an incredible chance to join a multi-billion pound enterprise with a strong global presence.

Employment Type: Full-time - Permanent
Location: North Belfast - 4 days office / 1 day home
Salary: Negotiable + Comprehensive Benefits & Career Growth Opportunities

Responsibilities

• Efficiently schedule and manage appointments using relevant planning and response systems, ensuring all tasks are allocated and completed within agreed client timescales.
• Optimise engineers\' workflows by developing and maintaining productive and efficient work routes, maximising their time and resources.
• Monitor and track job progress to ensure all Key Performance Indicators (KPIs) and client expectations are consistently met.
• Work closely with clients, engineers, and internal teams to ensure smooth scheduling operations and address any issues promptly.
• Conduct customer satisfaction surveys, maintain accurate records, and ensure compliance with company procedures.
• Assist in training and on-boarding of new starters, ensuring they understand scheduling systems, processes, and responsibilities.
• Support continuous improvement initiatives by identifying areas for enhanced efficiency and process optimisation.

Essential Criteria

• Strong organisational and time-management skills, with the ability to handle multiple tasks and prioritise effectively.
• Proficiency in MS Office applications, particularly Excel and Word.
• Previous administrative experience dealing with scheduling or planning or similar
• Excellent communication and interpersonal skills to engage effectively with engineers, clients, and stakeholders.
• Problem-solving ability to address scheduling conflicts, last-minute changes, and resource allocation challenges.

Desirable Criteria

• Knowledge of scheduling and appointment management systems used in construction or regeneration services.

For further information on this opportunity, or any other position in Belfast or wider Northern Ireland, please apply via the link or contact Jack Groves in the strictest confidence.