Service Management PA/Team Secretary

ESSEX PARTNERSHIP UNIVERSITY NHS FOUNDATION TRUST; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A local healthcare provider in London is seeking an experienced Personal Assistant to support the Service Manager and the broader management team. The ideal candidate must have proven organisational skills, effective diary management abilities, and be able to work under pressure. This role offers a chance to work in a collaborative NHS environment with supportive management and various employee benefits.

Benefits

Season Ticket Loans

NHS discounts for staff

Excellent Training facilities

Flexible working options

Buying and Selling annual leave scheme

Qualifications

• Proven experience as a Personal Assistant or Secretary in a busy environment.
• Excellent time management and organisational abilities.
• Ability to liaise effectively with internal and external stakeholders.

Responsibilities

• Provide high-quality PA and Secretarial support to the Service Manager.
• Organise meetings and manage diaries for the Service Management Team.
• Support in administration services including recruitment and orders.

Skills

Organisational skills

Diary management

Communication skills

Ability to work under pressure

Job description

Overview

Inpatient Mental Health Services are pleased to offer an exciting opportunity for an individual to join our team as Personal Assistant (PA) to the Service Manager and Secretary to wider Service Management Team. As PA to the Service Manager, you will be required to provide a full and comprehensive service, the complexities of which require a high degree of organisational skills, particularly in diary and time management. Effective diary management will require the post holder to organise meetings as required which will involve liaison with a wide number of both internal and external stakeholders. Mailbox management is also a key part of the role. As Secretary to the Service Management Team, you will be required to provide support in organising meetings (including HR hearings and meetings of a confidential nature taking notes/actions as requested) as well as providing support for administration services including recruitment and placing orders.

We are seeking an experienced, reliable and highly motivated PA/Secretary to work within the busy management area of our Inpatient & Urgent Care Services. You will need to have proven organisational skills and be committed to provide high-quality PA and Secretarial support. This is an exciting opportunity to work within a busy area of the NHS and is an important role working as part of a Management team with a friendly atmosphere and strong work ethic. You will need to have the ability to work under pressure and although a key part of the team, on your own initiative.

Benefits

• Season Ticket Loans
• NHS discounts for staff
• Excellent Training facilities and opportunities
• Buying and Selling annual leave scheme
• The opportunity to work bank shifts and expand knowledge and experience in other areas
• Salary Sacrifice schemes including lease cars and Cycle to Work
• Day One Flexible Employer
• The Trust supports and actively encourages flexible working for all employees. We offer many options and you are encouraged to ask the recruiting manager what is possible for this role. If appointed, you will have the opportunity to apply for a flexible working request from the first day of your employment

Join our Staff bank. What is Staff Bank? Our EPUT NHS staff bank is an entity managed by the trust that hires clinical and non-clinical healthcare professionals to take on shifts at our trust hospitals and community settings. Here at EPUT we maintain our own bank of specialist staff to ensure that we are able offer safe and effective care at all times. If you are joining our Trust in a fixed term role, please indicate on your New Starter Paperwork that you wish to join our staff bank.