Senior Corporate Administrator

Aztec; Southampton; Hybrid; GBP 80,000 - 100,000; Full time

Job summary

A leading corporate administration firm in Southampton is seeking a qualified individual to provide company administration and support services for Private Equity Fund structures. You'll coordinate board meetings, manage documentation, and ensure compliance with company policies. Strong communication and governance skills are essential. The role offers hybrid working and comprehensive benefits for professional development.

Benefits

Discretionary bonus scheme

Flexible, hybrid working

Private medical insurance

Life assurance

Health and wellbeing programmes

Qualifications

• Hold a relevant qualification (preferably CGI / ICSA).
• Demonstrable corporate governance knowledge.
• Knowledge of company and partnership laws is beneficial.

Responsibilities

• Coordinate all aspects of board governance matters.
• Prepare minutes and resolutions for meetings.
• Ensure timely and accurate documentation.

Skills

Corporate governance knowledge

Minute taking

Communication skills

Interpersonal skills

Computer literacy

Education

Relevant qualification (CGI / ICSA)

Job description

Reports to the Client Relationship Manager

With continued growth across the Aztec Group, we're always on the lookout for bright individuals to join our journey and help support current and future business needs. We are confident that we can provide you with a challenging career which offers exceptional learning and development opportunities combined with progression.

The purpose of this position is to provide company administration and support services to a varied portfolio of Private Equity Fund structures whilst managing client relationships. You will work closely with the Associate Director and wider team of Corporate Administrators and Accountants whilst coordinating with Group functions and other internal stakeholders.

What you'll be doing

• Co-ordinate all aspects of board governance matters, including attendance at and preparation of minutes and resolutions for Board, Committee and ad hoc meetings, including liaison with the client and intermediaries as necessary
• Co-ordinate and assist in obtaining members availability for the meetings and production of the relevant board packs for the Board, Committee and ad hoc meetings
• Ensure that the preparation, review and distribution of all company secretarial documentation and filings are completed in a timely and accurate manner
• Act as first point of contact in relation to requests for information and documentation from the board or committee members, local counsel, auditors and other third parties
• Maintain registers for corporate services entities and all records detailing all contractual relationships
• Develop and maintain company secretarial proformas and templates
• Perform periodic client reviews as required
• Act as level “B” 4-eyes signatory on administration matters, ensuring that company policies and professional and regulatory guidelines are adhered to, and that a professional quality service is provided to clients and outside contacts
• Responsible for the billing of clients including analysis of time spent, and the management of aged debtors.

What we're looking for

• The candidate will be expected to hold a relevant qualification (preferably CGI / ICSA)
• Demonstrable corporate governance knowledge and experience in minute taking
• Knowledge of company and partnership laws and an understanding of trusts would be beneficial
• Computer literacy skills are essential
• Professional client facing communication skills are essential
• Excellent interpersonal skills are required to develop close working relationships with colleagues

Who are we?

Aztec Group has come a long way since first opening its doors in Jersey back in 2001. Our size and reach may have changed, but one thing that hasn’t is our identity – we’re proud to be a truly independent, owner-managed business that puts our people and clients at the centre of everything we do.

We understand that everyone will put value on different things and that’s why our employee package includes a variety of benefits. Here are some of the core benefits for all our people:

• Discretionary bonus scheme
• Flexible, hybrid working
• Private medical insurance, including eye care
• Permanent health insurance
• Life assurance (death in service and critical illness benefit)
• Worldwide travel insurance
• Ability to work abroad for up to 3 weeks per annum
• Health and wellbeing programmes
• Significant investment into your personal and professional development

We will provide the training, both in house for relevant technical knowledge and also for professional qualifications to enhance both your professional development and ability to provide sound administration services. You will need to be quick to learn new systems and great with people, as close working relationships between our colleagues and clients are at the heart of what we do.