Project Coordinator Vaccinations

Buckinghamshire, Oxfordshire and Berkshire West ICB; Oxford; On-site; GBP 30,000 - 40,000; Full time

Job summary

A public health organization is seeking a skilled Project Coordinator for Vaccinations to enhance operational effectiveness within their vaccination program. The role involves managing the day-to-day activities of the SVOC, ensuring service delivery, and coordinating resources. Ideal candidates will possess strong project management and analytical skills with relevant degree qualifications. Excellent communication skills are essential, given the stakeholder engagement involved in this role.

Qualifications

• Proven ability to analyze and interpret information effectively.
• Experience in managing healthcare projects.
• Capable of constructing concise reports and presentations.

Responsibilities

• Manage day-to-day operations of the System Vaccine Operational Centre (SVOC).
• Coordinate vaccine allocation, delivery, and staff assignments.
• Engage in stakeholder management for project success.

Skills

Analytical skills

Problem solving

Project management

Communication skills

Education

Degree level in relevant subject

Tools

Microsoft Project

Job description

Go back Buckinghamshire, Oxfordshire and Berkshire West ICB

Project Coordinator Vaccinations

The closing date is 17 October 2025

Unfortunately, we are unable to consider applicationsfrom individuals who require sponsorship.

Buckinghamshire,Oxfordshire and Berkshire West Integrated Care Board (ICB) is looking torecruit a skilled and experienced Project Co-ordinator-Vaccinations to support theoperational delivery of workstreams, of the Vaccination programme.

Thisis an exciting opportunity to join the Buckinghamshire, Oxfordshire andBerkshire West ICB, which supports the three emerging priorities as outlined inthe NHS 10 year plan, you will be joining an experienced and high performingteam, which has repeatedly delivered successful vaccination programmes year onyear.

Main duties of the job

Accountable to the Chief Nursing Officer and responsible to the Project Manager Vaccinations, you will play a key role tosupport the Vaccination Team to ensure the workstreams of the programme are planned and managed effectively, co-ordinating and taking action to enable their successful delivery. The postholder will predominantly work within the System Vaccine Operational Centre (SVOC) supporting the vaccination programme, but may also be required to support the wider team functions as directed by the Head of IP&C and Vaccinations.

If you would like more information on this role,please contact Head of Infection Prevention & Control and Vaccination-Lydia Rylance-Knight, [e-mail]

About us

NHS Buckinghamshire, Oxfordshire andBerkshire West (BOB) Integrated Care Board is the statutory NHS organisationresponsible for planning and delivering health and care services for thecommunities of Buckinghamshire, Oxfordshire and Berkshire West.

We work collaboratively with partnerorganisations including local government, the voluntary, community and socialenterprise sector, and people and communities across the BOB Health and CareIntegrated Care System (ICS).

Our key priorities are toincrease healthy life expectancy and reduce health inequalities for the 1.7million people who live in our communities.

We value and promote diversityand are committed to equality of opportunity for all. We believe that the bestemployers are those that reflect the communities they serve. We want toincrease the diversity of our NHS leadership and particularly encourage applicationsfrom women, people from Black, Asian and Minority Ethnic communities, LGBTcommunities, younger candidates and from people with lived experience ofdisability, who we know are all under-represented in these important roles.

Our Values are:

Respectfulwe are inclusive

Impactfulwe make a difference

Integritywe are kind and fair

Leadershipwe encourage leadership

Collaborativewe work together in a positive way

Job responsibilities

Responsible for the day to day running of the SVOCinbox enabling a safe and effective service for the delivery of Vaccinationprogrammes and other system services as required, this may include:

Two-way dissemination of data and intelligence fromthe RVOC/ROC to SVOC/SOC for system distribution and feedback loop back.

As directed routine and ad hoc reporting includingSITREPs/updates, general information and reports as requested.

Identifying and reporting to the ROC any complexrisks / escalations so that support / mitigating action can be taken.

Management of distribution lists and communicationtools.

Participation in the regional forums as direct byyour manager, disseminating updates to the team.

Provide operational support to the Head ofProgramme / Senior Project Manager (Vaccination) this may include estates,logistics & supply.

System coordination of any vaccine-relatedescalation issues arising from vaccination.

Coordination of vaccine allocation, delivery,cancellation and movement allocating work to staff based on servicerequirement.

Management of mutual aid between local providers.

Support teamsto ensure that the portfolio of tasks/projects is planned, managed anddelivered effectively.

Support andinform the targeting of resources, monitoring, implementation and evaluation ofthe tasks/projects by providing high quality support including complexinformation and analysis, communications and stakeholder management.

Ensureaccurate and open communication and co-ordination with a range of organisationsand individuals, researching and drafting correspondence and papers andensuring the management of specific tasks, lead reporting and analysis across arange of specialties, functions and projects.

Be a keymember of the team as well as supporting effective communication andstakeholder management, both internally and externally.

Person Specification

Analytical

• Ability to analyse and interpret information, pre-empt and evaluate issues, and recommend and appropriate course of action to address the issues.
• Problem solving skills and ability to respond to sudden unexpected demands.
• Strategic thinking ability to anticipate.
• Attention to detail combined with the ability to extract key messages from complex analysis.
• Independent thinker with demonstrated good judgement, problem-solving and analytical skills.
• Takes decisions on difficult and contentious issues where they may be a number of courses of action.

Planning Skills

• Skills for project management.
• Previous experience in project management and planning.

Qualifications

• Educated to degree level in relevant subject or equivalent level of experience of working at a similar level in specialist area.

Experience

• Further training or significant experience in project management, financial management or supporting change management processes
• Experience and understanding of evaluating and measuring the performance of health services.
• Experience in communications and stakeholder management.
• Comprehensive knowledge of project management and/or health information systems development.
• Workforce development knowledge and experience.
• Working knowledge of Microsoft Project ECDL.
• Previous experience in similar role in public sector.
• A good understanding of the health and social care environment and roles and responsibilities within it.

Management Skills

• Ability to engender trust and confidence and demonstrate integrity in the provision of advice and support.
• Skills for managing projects ensuring they meet financial targets.

Communication Skills

• Clear communicator with excellent writing, report writing and presentation skills; capable of constructing and delivering clear ideas and concepts concisely and accurately for diverse audiences.
• Evidence of success in efficient and effective project and programme management.
• Skills for communication on complex matters and difficult situations, requiring persuasion and influence.
• Skills for nurturing key relationships and maintaining networks.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

Buckinghamshire, Oxfordshire and Berkshire West ICB