Operations & Project Administrator

Trapeze Recruitment Services Ltd; England; On-site; GBP 60,000 - 80,000; Full time

Job summary

A recruitment agency in the United Kingdom is looking for a reliable and organised Operations / Project Administrator to support various small projects. The role involves setting up new projects, maintaining records, tracking project milestones, and coordinating subcontractor activities. Suitable candidates should possess experience in project coordination and strong communication skills. Benefits include 24 days holiday, a quarterly bonus scheme after probation, and onsite parking.

Benefits

24 days holiday plus bank holidays

Quarterly bonus scheme after probation

Medicash Scheme

Company pension

Free food Friday

Company events

On-site parking

Responsibilities

• Assist with setting up new projects and keeping records up to date.
• Track tasks, deadlines and basic project milestones.
• Flag delays or missing information to senior team members.
• Assist with coordinating subcontractor attendance and schedules.
• Maintain subcontractor records, contact details and documentation.
• Support daily and weekly check-ins with subcontractors as required.
• Support communication between internal teams, subcontractors and customers.
• Send meeting invites, updates, reminders and confirmations.
• Take notes from meetings and circulate actions where needed.
• Raise purchase orders for subcontractors and ad-hoc materials.
• Track PO approvals and ensure documentation is correctly filed.
• Assist with checking job costs prior to invoicing.
• Maintain accurate financial and cost records.
• Assist with preparing and filing Risk Assessments and Method Statements (RAMS).
• Support the collection and filing of Point of Work Risk Assessments (POWRA).
• Ensure health and safety documentation is complete and stored correctly.
• Help with submitting required compliance documents to customers.
• Update project management systems with progress and status information.

Skills

Proven experience in sub-contractor management and project coordination

Experience in operations, logistics, manufacturing or construction environments

Good organisational and time-management skills

Strong attention to detail

Confident communication skills (written and verbal)

Proficiency in Microsoft Office (Excel, Word, Outlook)

Job description

Summary for Operations / Project Administrator

Our client is looking for a reliable and organised Operations / Project Administrator to provide administrative and coordination support across a range of small projects.
This role is suited to someone with a positive attitude, strong attention to detail and a willingness to learn.

This is an office-based role, working Monday to Friday. Please note, due to our client s location, you will need access to your own vehicle.

Key Responsibilities for Operations / Project Administrator

• Assist with setting up new projects and keeping records up to date.
• Track tasks, deadlines and basic project milestones.
• Flag delays or missing information to senior team members.
• Assist with coordinating subcontractor attendance and schedules.
• Maintain subcontractor records, contact details and documentation.
• Support daily and weekly check-ins with subcontractors as required.
• Support communication between internal teams, subcontractors and customers.
• Send meeting invites, updates, reminders and confirmations.
• Take notes from meetings and circulate actions where needed.
• Raise purchase orders for subcontractors and ad-hoc materials.
• Track PO approvals and ensure documentation is correctly filed.
• Assist with checking job costs prior to invoicing.
• Maintain accurate financial and cost records.
• Assist with preparing and filing Risk Assessments and Method Statements (RAMS).
• Support the collection and filing of Point of Work Risk Assessments (POWRA).
• Ensure health and safety documentation is complete and stored correctly.
• Help with submitting required compliance documents to customers.
• Update project management systems with progress and status information.

Skills & Experience for Operations / Project Administrator

• Proven experience in sub-contractor management and project coordination
• Experience in operations, logistics, manufacturing or construction environments
• Good organisational and time-management skills
• Strong attention to detail
• Confident communication skills (written and verbal)
• Proficiency in Microsoft Office (Excel, Word, Outlook)

Additional Information

• 24 days holiday plus bank holidays; Quarterly bonus scheme after probation; Medicash Scheme; Company pension; Free food Friday; Company events; On-site parking

Only suitable candidates will be directly contacted about this position, and we will not store or process the data of candidates in any way unless consent has been obtained.