Office Support Coordinator

Office Angels; Haywards Heath; On-site; GBP 25,000 - 27,000; Part time

Job summary

A recruitment agency seeks an Office Support Coordinator in Haywards Heath. This part-time role involves managing front-of-house operations, overseeing reception, handling enquiries, and providing essential administrative support. The ideal candidate must have excellent organisational and communication skills, alongside proficiency in Microsoft Office. Experience in a similar role is preferred. Apply now for an opportunity to contribute to a dynamic team.

Qualifications

• Previous experience in a front-of-house or administrative role.
• Comfortable using digital systems.

Responsibilities

• Oversees the reception area, ensuring a warm and professional welcome.
• Manages incoming calls and handles enquiries efficiently.
• Organises and prioritises incoming and outgoing mail.
• Coordinates meeting schedules and travel arrangements.
• Takes accurate minutes during meetings.

Skills

Excellent organisational skills

Excellent communication skills

Proficient in Microsoft Office

Ability to manage sensitive information

Team player

Flexible approach to work

Job description

Job Title

Office Support Coordinator

Location

Haywards Heath

Contract Type

Part time Wednesday - Friday 9am - 5pm

Salary

£25k - £27k pro rata

About the Role

We are seeking a proactive and highly organised Office Support Coordinator to manage front-of-house operations and provide essential administrative support across the business. This is a varied role that requires excellent communication skills, attention to detail, and the ability to manage multiple tasks efficiently.

Key Responsibilities

• Oversees the reception area, ensuring a warm and professional welcome for all visitors.
• Manages incoming calls via the switchboard, handling enquiries efficiently and recording accurate messages.
• Monitors and responds to general enquiries received through the website and shared email inboxes.
• Organises and prioritises all incoming and outgoing mail and packages.
• Maintains the sample room, ensuring stock is clearly labelled and replenished as needed.
• Prepares and dispatches customer sample orders in a timely manner.
• Coordinates meeting schedules, appointments, and travel arrangements for staff.
• Takes accurate minutes during meetings, including those of a confidential nature.
• Supports the Organisation Systems and Administration Director with HR-related tasks, including updating personnel records, tracking absences, and issuing formal employee communications.
• Carries out routine administrative tasks such as data entry, filing, and maintaining organised records.
• Follows health and safety procedures and quality standards, completing ISO documentation as required.
• Maintains strict confidentiality, ensuring sensitive information is shared only with authorised individuals.

About You

• Previous experience in a front-of-house or administrative role.
• Excellent organisational and communication skills.
• Proficient in Microsoft Office and comfortable using digital systems.
• Ability to manage sensitive information with discretion.
• A team player with a proactive and flexible approach to work.

Please note that due to the high volume of applications, only shortlisted candidates will be contacted. Thank you for your understanding.

If you have trouble uploading your CV, please email it to [e-mail] and put the job title as the subject.

Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.