Conference and Event Planner

Jack Morton Worldwide; City Of London; Hybrid; GBP 40,000 - 55,000; Full time

Job summary

A leading event management company is seeking an experienced EMEA Conference & Event Planner to support third-party conferences and client-hosted events in London. The ideal candidate will manage conference logistics, plan high-profile events, and ensure all details align with client standards. This hybrid role requires strong project management skills and a background in corporate event planning.

Qualifications

• 3-5 years of experience in corporate event planning, preferably in financial services.
• Strong project management skills to handle multiple tasks in a fast-paced environment.
• Ability to manage and reconcile budgets effectively.

Responsibilities

• Oversee third-party conferences within Global Wealth and Institutional Channels in EMEA.
• Act as main point of contact for conference hosts and manage logistics.
• Plan and execute high-profile client-hosted events.

Skills

Corporate event planning

Project management

Budget management

Microsoft Office Suite

Communication

Problem-solving

Education

Bachelor’s degree in marketing, communications, business administration, or event planning/hospitality

Tools

Cvent

Zoom Meeting

Job description

Overview

Initial 2-year contract with a view to possibly extending/renewing

Must work hybrid 3 days/week in client's London office

EMEA Conference & Event Planner

We are seeking an experienced EMEA Conference & Event Planner to become a key member of our client's Marketing & Events Team, responsible for supporting all third-party conferences and hosted events for our Client’s Global Wealth and Institutional teams taking place in EMEA.

While you will be employed by Jack Morton, you will be embedded at the client’s offices, working closely with their internal team. For conference planning, this role will oversee all logistics from managing registration, speaker logistics, booth coordination, hosted 1:1 meeting room. For events hosted by our client, you will be responsible for the planning and execution of high-profile events that set the standard for excellence, innovation, and strategic impact. The ideal candidate will have a passion for delivering exceptional experiences and a proven track record in managing complex event logistics with flawless precision.

Responsibilities

• Oversee all third-party conferences within the Global Wealth and Institutional Channels in EMEA, estimated 30 for 2026
• Act as main point of contact for conference host and be diligent of all deadlines for presentations, booths, 1:1 meeting rooms and speaker logistics
• Manage conference registration for all client conference attendees and speakers
• Collaborate with client attendees to effectively communicate all conference details and provide status updates
• Plan and oversee all dine around dinners and hosted events at conferences
• Source and manage hotel rooming blocks for complex events and manage reservations changes/updates throughout planning production
• Travel to conferences for additional onsite support when necessary
• Oversee end-to-end planning and execution of client-hosted events, collaborate with internal teams and external vendors to deliver events that embody the highest standards of excellence
• Vendor relationships for merchandise
• Work closely with the EMEA Channel Marketer

Skills and Experience

• Bachelor’s degree in marketing, communications, business administration, event planning/hospitality, or a related field
• 3-5 plus years of experience in corporate event planning, preferably within financial services
• Proficiency in Microsoft Office Suite, Zoom Meeting, Cvent
• Strong project management skills with the ability to handle multiple tasks and meet tight deadlines in a fast-paced environment
• Excellent budgeting skills, ability to manage, monitor and reconcile budget effectively
• Excellent verbal and written communication skills
• Highly detail-oriented with commitment to ensuring accuracy and high-quality results
• Accountable, results-driven, and able to take ownership of responsibilities
• Demonstrates strong problem-solving skills by anticipating potential challenges, quickly developing creative solutions, and ensuring seamless execution of events under changing conditions

Accessibility note: If you need an accommodation to participate in the application process, please contact JobAppAccommodation at IPGdxtra.com. This email address is not for general employment inquiries or vendors; it is strictly for applicants who require special assistance accessing our employment website. Due to volume, messages sent to this address that are not related to an accommodation cannot be answered.

Notice

JOB SCAM ALERT

We have recently become aware that individuals not associated with Jack Morton have fraudulently used our name – and the names of some of our employees – to solicit applications for fake jobs, to conduct fake job interviews and to make fake job offers. Any request to schedule an interview and any bona fide offer of employment will only come from an authorized representative of Jack Morton with an email address ending in @jackmorton.com or @jackmorton.co.uk. We will never require an applicant to provide credit card or banking information to cover any supposed advance costs. If you have provided personal information in connection with a fake job offer or interview and you are concerned, we suggest that you take appropriate action. Jack Morton takes these activities very seriously and is taking appropriate steps to shut down this fraudulent activity. We urge you to be careful when sharing your personal information and to be aware of scams involving fake job postings and job offers.