Administrative Associate - ForHealth Consulting

University of Massachusetts Medical School; Shrewsbury; On-site; GBP 25,000 - 34,000; Full time

Job summary

A leading educational institution in Shrewsbury, MA is seeking an entry-level Administrative Associate to perform complex administrative duties in support of business operations. Responsibilities include data entry, travel logistics, document processing, and schedule management. Candidates should have a high school diploma and strong organizational skills. This position requires presence in the Shrewsbury-based office up to 3 days per week.

Qualifications

• Entry-level position with no prior experience required.
• Specialized secretarial training preferred.
• Ability to prioritize tasks and solve problems.

Responsibilities

• Perform data entry and generate reports.
• Assist with travel logistics and schedule coordination.
• Process and track documents such as invoices and payments.
• Provide administrative support for meetings and materials preparation.
• Answer phones and manage calendar.

Skills

Organizational skills

Verbal communication

Written communication

Interpersonal skills

Problem-solving

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

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Administrative Associate - ForHealth Consulting Job Number: 2025-48591
Category: Administrative Support
Location: Shrewsbury, MA
Shift: Day
Exempt/Non-Exempt: Non Exempt
Business Unit: ForHealth Consulting
Department: ForHealth Consulting - Community Service - W401950
Job Type: Full-Time
Salary Grade: 15
Union Code: Union Position-W28-SHARE
Num. Openings: 1
Post Date: Aug. 22, 2025

JOB SUMMARY:

Under the direct supervision of the Business Unit Manager, or designee, the Administrative Associate I performs diversified and complex administrative duties.

ESSENTIAL FUNCTIONS:

• Perform data entry and generate reports.
• Assist with the arrangement of travel logistics and coordination of schedules; support completion of travel advance and authorization forms, as needed.
• Process and track documents such as invoices, payments, requisitions and expense reimbursement.
• Provide administrative support with the preparation of materials, agenda, notes, and handouts.
• Type, edit, and proofread material.
• Answer phones and screen calls. Take messages and relay information within scope of authority.
• Provide calendar management support. Schedule or arrange for conferences, meetings, interviews, appointments, or similar activities.
• Review, sort, and file a variety of material. Set up and maintain filing system as needed. Provide information as needed.
• Order and maintain office and other department supplies.
• Open, review, and distribute incoming mail. Identify priority mail and route accordingly.
• Answer routine correspondence.
• Perform other duties as required.

REQUIRED QUALIFICATIONS:

• High school diploma, or equivalent experience
• 0 years of experience, entry level role
• Specialized secretarial training preferred
• Knowledge of Microsoft Office products: Word, Excel, PowerPoint, and Outlook
• Possess the organizational, verbal, written and interpersonal skills necessary to interact effectively with all levels of personnel
• Ability to prioritize and problem solve

*The position does require up to 3 days per week in the Shrewsbury-based office.*

UMass Chan Medical School welcomes all qualified applicants and complies with all state and federal anti-discrimination laws.