Administrative Assistant, Global Boutique Investment firm

Pertemps; Birmingham; On-site; GBP 40,000 - 60,000; Full time

Job summary

A global investment firm in Birmingham is seeking a detail-oriented Team Assistant with over 2 years of experience. You will manage diaries, coordinate travel, and serve as the point of contact for clients. This role provides an excellent opportunity for growth towards becoming an Executive Assistant, within a fast-paced and collaborative environment. The assignment is for 12-18 months, with a focus on in-office work.

Qualifications

• Minimum 2 years of experience in an assistant or coordinator role.
• Experience in managing complex diaries is essential.
• Ability to coordinate travel and meetings.

Responsibilities

• Manage calendars for busy bankers.
• Coordinate meetings and conference calls across time zones.
• Organize international and domestic travel.
• Handle expenses, invoices, and admin tasks.

Skills

Diary management

Client communication

Organizational skills

Proactive attitude

Event coordination

Job description

Are you ready to elevate your assistant career in a Global Investment powerhouse?
We are seeking asharp, proactive, and detail-loving Team Assistant with 2+ years of experience. If you're ready to take your skills to the next level in a collaborative,high-energy environment—this could be your big move!

You will join a world-renowned investment firm right in the heart of Birmingham’s financial district, where ambition meets opportunity. As part of a close-knit and united team, you will play a vital role in supporting associates and MDs with diary management, international travel, be the first point of contact for clients, whilst also having an opportunity to buildstrong relationships with global stakeholders across London, Europe and America.

As a Team Assistant, you will be client facing in your communication, confident, a self starter with a can-do attitude and highly organised. If you are looking to further your career to become a top Executive Assistant, then this is your role!

Your day-to-day will be varied, fast-paced, and full of opportunities to grow. Here’s a glimpse:

• Own the diaries! Manage complex calendars for busy bankers (Associate level and above).
• Be the scheduling hero: Coordinate meetings and conference calls across multiple time zones.
• Jet-set planner: Organise international and domestic travel with flair.
• Keep things moving: Handle expenses, invoices, and admin tasks like a pro.
• Be the go-to support: Help with team queries and pitch in where needed.
• Team player bonus: Provide phone and holiday coverage when needed.

Requirements:

• 2+ years’ experiencein an assistant or coordinator - This is a MUST as you need to be experienced with managing diaries

This isn’t just another assistant job—it’s a launchpad for your career. You’ll be part of a respected global firm, surrounded by smart, driven professionals, in a culture that values initiative, teamwork, and growth.

If you're ready to build your future with one of the best in the business, hit that apply button and let's make it happen!

12 - 18 month assignment (offering 6 months at first)

5 days in office
£18 inclusive of holiday