Project Coordinator H/F

MANE; Châtrices; Sur place; EUR 40 000 - 55 000; Plein temps

Résumé du poste

A leading fragrance company in France is looking for an experienced Project Coordinator to manage fragrance-related projects across Central and Eastern Europe. This role requires a strong background in project coordination, excellent organisational skills, and proficiency in English, with additional languages being a plus. The company offers a diverse and dynamic work environment with opportunities for professional growth.

Qualifications

• Minimum 3 years of experience in project coordination or back office.
• Experience in the Fragrance industry would be an asset.
• Proactive and structured approach to managing multiple ongoing projects.

Responsabilités

• Provide administrative and proactive support to the Fragrances Director and Account Managers.
• Manage project timelines and monitor deadlines.
• Coordinate customer requests and liaise with legal and regulatory departments.

Connaissances

Organisational skills

Attention to detail

Excellent communication skills

Customer-oriented mindset

Proficiency in MS Office

Project coordination

Fluency in English

Formation

Bachelor's degree in Business Administration, Marketing, or related field

Outils

ERP systems

CRM systems

Description du poste

To strengthen our Fragrances team in Warsaw, Poland, we are looking for an experienced Project Coordinator.

In this role, you will play a key part in coordinating and managing fragrance-related projects across Central and Eastern Europe. Working closely with Account Managers, the Fragrances Director, and cross‑functional teams, you will contribute to delivering high‑quality solutions and guarantee customer satisfaction.

Responsibilities

• Provide administrative and pro‑active support to the Fragrances Director and Account Managers by entering customer projects, requests, preparing offers, and dealing with other inquiries.
• Enter and monitor fragrance projects in the internal database and ensure all required documentation is complete.
• Manage project timelines, monitor deadlines, and maintain customer data in the internal system.
• Maintain and distribute tracking lists to Account Managers and ensure up‑to‑date project information.
• Coordinate customer requests and liaise with the legal and regulatory departments.
• Prepare and maintain price offers in agreement with Account Managers, including price updates in the internal database.
• Monitor sampling processes and ensure timely follow‑up.
• Support Customer Service by controlling product references, prices, and delivery details.
• Ensure that customer needs are handled efficiently, professionally, and to complete satisfaction.
• Assist in resolving issues or complaints and act as a trusted contact to customers.
• Collaborate closely with the Austrian and Polish affiliates as well as the French Headquarters (Sales, Marketing, R&D, Sampling, Legislation, and Pricing departments).
• Support the team in administrative, organisational, and operational matters.
• Manage day‑to‑day project‑related activities, analyse data, and prepare reports for management.

Profile

• Bachelor's degree or similar education in Business Administration, Marketing, or a related field.
• Minimum 3 years of experience in project coordination or back office.
• Experience in the Fragrance industry would be an asset.
• Strong organisational skills with excellent attention to detail.
• Proactive and structured approach to managing multiple ongoing projects.
• Excellent communication skills and a customer‑oriented mindset.
• Proficiency in MS Office; experience with ERP or CRM systems is an advantage.
• Fluent in English; German or French knowledge is a plus.

What we offer

An exciting and diverse role in one of the world's leading family‑owned fragrance and flavour companies. You will be part of an international, collaborative team that values creativity, initiative, and precision. At MANE, you will have the opportunity to develop professionally in a dynamic environment and contribute to delivering scents that inspire emotions worldwide.

We look forward to receiving your application via email to Roland Hegyesi [e-mail].