Office Assistant

Sommet Education; Marbella; Presencial; EUR 25.000 - 35.000; Jornada completa

Descripción de la vacante

An education group based in Marbella is seeking an Office Assistant to manage office operations and provide customer service support. The ideal candidate will possess an entrepreneurial spirit, excellent communication skills, and fluency in Spanish and English. Responsibilities include office management, coordination of suppliers, and administrative support. This role is essential for ensuring a functional and organized work environment within the company.

Formación

• Experience in customer service and/or operations is an asset.
• Ability to anticipate needs of senior stakeholders.
• Working knowledge of desktop and computer applications.

Responsabilidades

• Integral management of the office.
• Supervision and coordination of suppliers.
• Telephone support and email management.
• Management of agenda and meeting rooms.

Conocimientos

Entrepreneurial spirit

Resourcefulness

Creative thinking

Excellent communication skills

Detail-oriented

Team player

Fluent in Spanish and English

Descripción del empleo

Sommet Education is a hospitality management and pastry & culinary arts education group of more than 1200 employees that is home to five leading brands: Glion Institute of Higher Education, Les Roches Global Hospitality Education, Ecole Ducasse, Invictus Group and the Indian School of Hospitality. Our headquarters are based in Lausanne, Switzerland, with additional hubs in Marbella, Spain (Accounting) and London, UK (Enrolment, Marketing and Digital).

You share our values: Development, Distinctiveness, Joint commitment, Openness and Sense of service.

Office Assistant

Permanent contract / Marbella, Spain

Main responsibilities & tasks

• Integral management of the office.
• Supervision and coordination of suppliers of office supplies, cleaning service, communication services, etc.
• Ensure the order and maintenance of workplaces, meeting rooms and other common spaces.
• Support and manage the On Boardings of the new additions.
• Attend, prepare and control visits in the office (customers, collaborators and suppliers).
• Telephone support and email management.
• Operational support to the different departments.
• Perform archiving and organization of company documentation.
• Management of agenda, meeting rooms, etc.
• Process administrative and treasury procedures.
• Management and organization of employees' business trips (train or plane tickets, accommodation, transport, catering...).
• Serve as Asset manager of the building and its related queries that may arise.
• Handling the events and communication of Sommet Spain activities (organization of events, newsletters, update of intranet, etc).
• Manage travel arrangements for the team.
• Act as Sommet Spain Business Continuity Manager.

Customer Service activities

• Creation and update of master data.
• Contact with suppliers for different matters.
• Maintenance and support with the Sommet Group ticketing tool.

Qualifications and attributes

• Entrepreneurial spirit, resourcefulness, and creative thinking.
• Solving problems in a highly analytic, structured, and strategic manner.
• Enjoys organizing and coordinating.
• Ability to anticipate needs of senior stakeholders.
• Excellent communication skills on different management levels.
• Ability to work comfortably and effectively in international settings.
• Resilient, flexible and able to cope with ambiguity.
• Relationship-builder and team player able to connect, partner, and work with our team leading the country units across Europe.
• Working knowledge of desktop and computer applications.
• Self-starter, detail-oriented, ability to prioritize assignments and meet deadlines.
• Fluent in Spanish and English, French is a plus.
• Experience in customer service and/or operations is an asset.