Assistant Management

Drumelia Real Estate; Marbella; Presencial; EUR 30.000 - 50.000; Jornada completa

Descripción de la vacante

A prominent real estate company in Marbella is seeking a proactive Management Assistant to support Sales Management and ensure smooth daily operations. The role requires initiative, strong organizational skills, and the ability to handle multiple priorities in a fast-paced environment. Candidates must be fluent in English and Spanish, with excellent communication and organizational skills. Familiarity with digital tools like Microsoft Office and HubSpot is essential.

Formación

• Fluent in English and Spanish, both written and spoken.
• Strong organizational and multitasking skills.
• Excellent communication, both written and spoken.

Responsabilidades

• Support Sales Management with calendars and priorities.
• Coordinate between sales, listings, and exclusives teams.
• Prepare reports and presentations.

Conocimientos

Fluent in English

Fluent in Spanish

Strong organizational skills

Excellent communication

Proactive problem-solver

Detail-oriented

Herramientas

Microsoft Office

HubSpot

Asana

Inmobalia

Descripción del empleo

Overview

What this role is about

We’re looking for a proactive Management Assistant to support Sales Management and keep daily operations running smoothly across the exclusives, listings, and sales departments. Your job is to make sure nothing gets missed: tasks are followed up, communication is clear, and processes stay on track.

This role needs initiative, strong organizational skills, discretion, and the ability to handle several priorities in a fast-paced environment.

Responsibilities

• Support Sales Management with calendars, priorities, and follow-ups.
• Coordinate between sales, listings, and exclusives teams.
• Prepare reports, presentations, and meeting updates.
• Organize logistics.
• Handle correspondence with clients and other parties when needed.
• Maintain and update internal systems (HubSpot, Asana, Inmobalia, shared drives).
• Assist in recruitment and onboarding of new team members.
• Improve workflows, and internal processes.
• Spot inefficiencies and suggest smarter ways of working, including better use of digital tools and AI.

Qualifications

• Fluent in English and Spanish. Both written and spoken (other languages a plus).
• Strong organizational and multitasking skills.
• Excellent communication, both written and spoken.
• Confident with Microsoft Office and digital tools.
• Detail-oriented, reliable, and proactive.
• Able to work under pressure and adapt to last-minute changes.
• Problem-solver with initiative — you anticipate needs and propose solutions.