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Join to apply for the Payroll Specialist role at Wärtsilä

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Join to apply for the Payroll Specialist role at Wärtsilä

Wärtsilä is an innovative technology company known for being a forerunner in the Marine and Energy markets. Every day, we – Wärtsilians - put our hearts and minds into turning Wärtsilä's purpose of enabling sustainable societies through innovation in technology and services into reality. Our ultimate aim is to provide increased value to both our customers and society. Since 1834, continuous innovation and improvement have been part of our DNA. Together, we can create new business opportunities and a more sustainable future that we can all be proud of.

We aim to transition the world towards a decarbonised and sustainable future. By pushing the boundaries of engineering and technology, we can make it work. We are always seeking future-oriented talent — want to join us?

About The Role

This full-time hybrid position requires two days per week at the office. The location will be either Downtown Vancouver, Surrey, or our Toronto facility (305 Milner Ave #703), depending on the candidate's proximity.

As a Payroll Specialist , reporting to the North America Payroll Manager, your responsibilities across Canada and the United States will include, but are not limited to :

• Running payroll for 160 employees in Canada and supporting payroll tasks for 950 employees in the US.
• Reviewing new hire setup, employee changes, and voluntary deductions prior to payroll processing.
• Preparing and processing hourly and salaried bi-weekly payrolls.
• Setting up state withholding and unemployment tax accounts.
• Reviewing and setting up new garnishments.
• Ensuring compliance with federal and provincial laws and regulations (CRA, CPP, EI, etc.).
• Calculating and administering employee deductions, vacations, and stationary holiday pay.
• Preparing and filing T4, ROE, and other payroll-related tax forms.
• Responding to unemployment claims.
• Calculating new hire pay, termination pay, and any required adjustments.
• Processing stops, payments, or adjustments of payroll.
• Calculating bonuses as requested.
• Ensuring accurate computation, withholding, and deductions.
• Performing month-end reporting.
• Performing other duties and special projects as assigned.

Qualifications for Success

• Experience working with payrolls exceeding 300 employees, including multi-state payrolls.
• Proficient in Excel.
• 3-5 years of payroll experience.
• Strong knowledge of Canadian payroll processing.
• Ability to work independently in a time-sensitive environment.
• Proficient in UKG Payroll Software (preferred).
• FPC or CPP certification (preferred).

Successful applicants must be authorized to work in Canada without sponsorship.

For BC residents, the annual salary range is CAD 75,000 - CAD 82,000.

The starting salary will be determined based on the candidate’s education, experience, and internal equity considerations.

Wärtsilä Canada offers a comprehensive benefits package, including extended medical & dental coverage, RRSP matching (up to 7%), 4 weeks of vacation (increasing with service), and 5 paid personal days annually.

Wärtsilä is committed to employment equity, diversity, and inclusion, encouraging applications from all qualified individuals.

If accommodations are needed during the recruitment process, please let us know.

Since April 2025, Wärtsilä Canada has adopted a hybrid work model, requiring employees within 60 km of an office to work 2 days per week in-office, providing flexibility while fostering collaboration.

Wärtsilä is a global leader in innovative technologies and lifecycle solutions for the marine and energy markets, with over 18,300 professionals in more than 230 locations across 77 countries, driving industry decarbonisation. More at www.wartsila.com.

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