Document Control jobs in Canada

Position Status: This opportunity is for a secured role that is due to commence in August subject to approval. If you would like to be considered as we progress with this position, please click to apply.

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about our purpose, culture, and priorities, visit our strategy site.

Within our consult business, we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project.

Our values shape the way we consult and define the people we want to join us on our journey, they are:

• Safety first - Going home safe and well
• Client focus - Deliver on our promise
• Integrity - Always do the right thing
• Create opportunity - For our people to excel

You’ll Be Responsible For:

• Contractor’s Monthly Progress Reports:
  • Develop and maintain monthly progress report compliance checklist.
  • Review monthly schedule updates against checklist and standard practices.
  • Slice the report and schedule by stream and share with relevant team members.
  • Coordinate with stream leads for input and provide additional information as needed.
  • Analyze schedule performance metrics and variances to identify trends and opportunities for improvement, providing insights to the Lead Scheduler.
  • Coordinate with client’s TA to confirm actuals reported by the Contractor.
  • Perform variance analysis on dates, progress, cost and float.
  • Perform Earned Value Analysis (EVA).
  • Perform bifurcation analysis on the schedule.
  • Collate comments from stream leads and include in the formal CRR file and coordinate review with Lead Scheduler.
  • Coordinate with CA scheduling team for consensus.
  • Coordinate with document control and ensure timely response to the monthly report.
  • Run resource curves, critical path analysis, EV, SPI.
• Engaging in bi-weekly (or as required, TBD by Lead Scheduler) site walks with construction team to visualize reporting data and project status.
• Performing critical path collapse analysis on top critical paths and prepare charts and reports.
• Assisting lead schedule in developing scheduling plans and procedures.
• Guiding the Contactor to develop and maintain 4D planning setup and reporting.
• Reviewing Contractor’s weekly report, share with concerned team members, collate and review feedback, and issue to the Project Controls team for records.
• Leading workshops related to assigned Zone in Design, PLAA, Construction, T&C, QA/QC…etc.
• Internal Monthly Report:
  • Update the Master Schedule in accordance with Contractor’s updates.
  • Prepare presentation for analysis and findings on the Contractor’s report and schedule update.
  • Present findings to the IPD team with recommendation.
• Baseline/Schedule Review:
  • Development and maintenance of Schedule Compliance Check list (including all relevant clauses in the contract).
  • Perform DCMA-14 analysis and other schedule integrity review.
  • Review the schedule integrity, scope completeness, schedule quality and settings.
  • Conduct critical path analysis to identify the most critical tasks and sequences, providing valuable insights to the Lead Scheduler for effective decision-making.
  • Extract information and present it in various formats (histograms, summary Gant chart, pie chart, tabular, etc.)
• Prepare presentation with recommendations to project stakeholders upon review conclusion.
  • Review schedule cost loading against,
    • CBS and agreed Estimate.
    • Agreed rules of resource assignment.
    • Agreed rules of credit.
  • Ensure that the project schedule adheres to all relevant regulations, safety standards, and legal requirements specific to the Subway extension project.
• Coordinating with commercial and estimation teams for schedule delays, variations, schedule submissions with estimates, procurement…etc.
• Developing construction schedules for what-if scenarios/analysis to support decision making.
• Analyzing consultants, suppliers, contractor schedules and provide analysis/recommendations.
• Performing and/or coordinating, collecting, verifying, and integrating the work scope for all entities into the total project plan. Reviews the representation of project scope in schedules.
• Reviewing tender schedules submitted by vendors to ensure that logical sequence is used by vendors, no open-ended activities, linkages are correct and reflect of targets.
• Ensuring that the construction schedule is updated regularly with progress achieved and make changes to the sequence and duration of activities where appropriate.
• Identifying strategies, in coordination with construction team, for catching up lost time or avoiding potential delays and opportunities to accelerate the work's completion.
• Collaborating with the lead scheduler to create detailed project master schedule that aligns with the progressive delivery model, ensuring that all tasks and activities are accurately represented.
• Fostering effective communication and collaboration with project teams, contractors, and stakeholders to ensure schedule alignment and resolve any scheduling conflicts.
• Interfacing with other functional departments for scheduling input in coordination with Lead Scheduler and Scheduling Manager.
• Identifying potential issues regarding project interfaces, delays or other issues that will impact program deliverables.
• Supporting delivery team to analyze schedule and develop short-, medium- and long-term construction plans and targets.
• Maintaining and respecting the communication channels for escalation and approval processes.

You’ll Need To Have:

• Proficiency in using advanced scheduling software such as Microsoft Project, Primavera P6, or other relevant tools to create, manage, and update project schedules.
• Experience in identifying potential scheduling risks, developing risk mitigation strategies, and implementing contingency plans to minimize disruptions.
• Capability to integrate the schedules of multiple project teams and contractors, ensuring alignment with the overall project timeline.
• Proficient in handling changes to the project schedule, evaluating their impact, and implementing necessary adjustments while considering the progressive delivery approach.
• The ability to analyze project data, identify trends, and make data-driven decisions to optimize the project schedule and delivery.
• Ability to adapt to changing project requirements, timelines, and priorities in the dynamic environment of a Subway extension project.
• Working experience in claims management or forensic delay analysis.
• Ability to make decisions such as accepting contractor schedules, commenting and rejecting.
• Ability to maintain professional and sustainable relationships with stakeholders.

You’ll Also Have:

• Minimum ten (10) years of relevant experience.
• Diploma or degree in engineering/relevant discipline (or equivalent).
• Proficient knowledge and experience in the use of Primavera P6 software.
• Work experience on rail and transit projects is mandatory.
• Proficiency in Microsoft Office applications and Advanced skills in Excel.
• Proficiency in Primavera P6.
• 4D Planning software experience is essential (Synchro or similar).
• Working knowledge of Navisworks, Synchro, Power BI and TILOS is an asset.

“The estimated salary for this position is $170,000. Starting salary may vary based on permissible, non-discriminatory factors such as experience, skills and qualifications.”

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria, please apply as you may still be the best candidate for this role or another role within our organisation.

We are also open to discussing part-time, flexible, and hybrid working options if suitable within the role.

Please remember the Employee Referral Scheme and if there are any talented people you can recommend, just click the button and use the ‘Refer a friend’ feature found within the relevant job.