Project Document Controller

Victor Energy; Calgary; On-site; CAD 70,000 - 90,000; Full time

Job summary

A leading energy company in Calgary is seeking a Project Document Controller to oversee Transmission Line and Substation EPC projects. The successful candidate will ensure project documentation is properly managed, provide support to stakeholders, and maintain quality standards in document control processes. An administrative role that requires excellent communication skills and a minimum of 5 years of experience in document control within construction. Benefits include a comprehensive healthcare plan and professional development opportunities.

Benefits

Extended Healthcare Plan (Medical, Disability, Dental & Vision)

Group RRSP

Group Life - AD&D - Critical Illness Insurance

Training & Development

Employee Assistance Program - Counseling

Qualifications

• 5+ years of experience in document control, especially in construction projects.
• Experience with digital document management systems.
• Able to work independently and remotely.

Responsibilities

• Ensure project documentation is submitted and correctly filed.
• Provide support and training on document control processes.
• Manage communications with external stakeholders.

Skills

Attention to detail

Excellent communication skills

Excellent interpersonal and team participation skills

Problem solving

Technical proficiency with Document Control Processes and Systems

Education

College or University Diploma/Degree in Administration, Information Management, or Records Management

Minimum 5 years document control experience

Tools

Microsoft Office Suite

Adobe PDF

Job description

Job Summary

Victor Energy is seeking a Project Document Controller to support Transmission Line and Substation EPC projects in Canada. The job is primarily administrative but will also involve providing document control leadership and expertise to our corporate stakeholders, project teams and clients. The ideal candidate must be a self-starter, capable of working well both independently and in teams, should be detail-oriented and comfortable communicating all issues clearly to various members of the project team, and have a high level of technical proficiency with Document Control Processes and Systems. This is an office-based position located in either Nisku,AB or Calgary, AB.

Requirements

KEY (CORE) DUTIES AND RESPONSIBILITIES

• Ensuring that all project documentation submitted to the company document control system by project team members is correctly coded and filed in a timely manner
• Ensuring quality of information contained in the company document control system
• Documents are correctly and completed coded with the appropriate meta data
• Documents presented in M-Files are the most current version
• Prevention of document duplication
• Identify and report deficiencies and/or problems with the company document management system

Document Controls Operations

• Assisting team members with locating documents, answering document control related questions, and resolving service issues in a timely and professional manner
• Manage formal communications transmittals with external stakeholders
• Provide front-line system user support and training
• Identifying and communicating to the Java Holdings Ltd. Director, Systems issues that impact the delivery of successful Document Controls program

Document Control Processes and Procedures

• Support the development, standardization, and operational execution of document control processes and procedures
• Provide training and support to stakeholders on document control processes and procedures

KSA'S (KNOWLEDGE, SKILLS, AND ABILITIES, and PERSONAL ATTRIBUTES)

• Attention to detail, ability to focus and concentrate for long durations is critical
• Excellent communication skills; written and spoken English
• Excellent interpersonal and team participation skills
• Solutions oriented, independent problem solver
• Ability to work with, and be committed to, the goals and objective of the team and organization as a whole
• Ability to work remotely and independently
• Demonstrate sound work ethic, ability to multitask, and meet tight deadlines without losing site of priorities
• Possess a high level of technical proficiency with Document Control Processes and Systems
• Maintain professional, industry, and organizational knowledge to serve as subject matter expert and act as point of contact for all RIM services by staying current with changing technologies and external business practices and consider their possible use at Victor Energy

EDUCATION AND EXPERIENCE

• Minimum 5 years document control supporting construction projects
• Experience with maintaining a digital document management system
• College or University Diploma /Degree preferably in Administration, Information Management, or Records Management is preferred
• Specific experience with Engineering and Construction document management is an asset
• Highly proficient with the Microsoft suite of Office applications, and Adobe PDF

Benefits

• Extended Healthcare Plan (Medical, Disability, Dental & Vision)
• Group RRSP
• Group Life - AD&D - Critical Illness Insurance
• Training & Development
• Employee Assistance Program - Counseling