Accounts Payable Clerk

Arctic Arrow Powerline Group Ltd.; Calgary; On-site; CAD 45,000 - 55,000; Full time

Job summary

A construction and maintenance service provider in Calgary is looking for an Accounts Payable Clerk to join their Finance team. The ideal candidate will have over one year of experience in a similar role and a strong proficiency in Excel and Adobe. Responsibilities include processing invoices, providing reception support, and maintaining confidentiality regarding sensitive information. The company offers a competitive compensation and benefits package.

Benefits

Competitive compensation package

Benefits package

Qualifications

• Experience working in a multi‑company, cost center environment.
• Previous AP experience required.
• 1+ years' experience in the construction/utility industry is an asset.

Responsibilities

• Download vendor invoices from group AP email address.
• Process high volumes of invoices with accuracy and efficiency.
• Provide reception coverage, managing phone inquiries.

Skills

Detail oriented

Highly organized

Data entry skills

Analytical

General math skills

Ability to work independently

Education

1+ years' experience in a similar role

Education and/or Training in document controls

Tools

Excel (pivot tables)

Adobe

Job description

Arctic Arrow is a Canadian owned and operated company specializing in powerline transmission, distribution, and underground cable work. We offer exemplary construction and maintenance services in the power utility sector across Canada. As we continue to grow, Arctic Arrow is offering this exciting opportunity for an Accounts Payable Clerk to work as part of our Finance team in our Calgary Office.

Requirements

Accounts Payable Processing

• Download vendor invoices from group AP email address
• Split PDF into multiple PDF's if multiple invoices sent in the same file.
• Review vendor statements for completeness
• Contact vendors as necessary
• Process high volumes of invoices with accuracy and efficiency, ensuring proper coding to accounts and cost centers
• Enter AP invoices against Purchase Orders in accordance with company variance policies
• Manage AP Invoice Approval workflow, attaching email approvals as backup documentation when applicable
• Maintain complete digital records by ensuring all transactions include scanned invoice/credit images
• Track and ensure timely application of outstanding credit memo

Administrative Support/Reception Duties

• Provide reception coverage, including greeting visitors and managing phone inquiries
• Coordinate travel arrangements for management and field crew
• Process incoming and outgoing mail and courier shipments
• Manage office and refreshment supply inventory and ordering
• May help to organize internal office events and functions
• Provide cross‑functional administrative and data entry support for all departments, including AP downloads and project deliverables
• Offers administrative support as required by company needs.

Compliance & Confidentiality

• Maintain confidentiality of sensitive financial and organizational information
• Support organizational objectives by completing related tasks as assigned

Skills Set

• Detail oriented
• Thorough
• Highly organized
• Experience working in a multi‑company, cost center environment
• Analytical
• Previous AP experience required
• Maintain respectful Vendor relationships
• Data entry skills
• General math skills
• Strong "can do" attitude and approach to responsibilities
• Ability to work independently and with all levels of staff within the company

Qualifications

• Comfortable working in Excel (pivot tables)
• Knowledge of Adobe (splitting files, stamping, editing, adding images)
• 1+ years' experience in a similar role and high volume (data entry/invoicing) environment
• 1+ years' experience in the construction/utility industry or project‑based company is an asset
• Experience with the following purchase orders, subcontract progress billing
• Education and/or Training in document controls, asset

Benefits

Arctic Arrow offers a competitive compensation and benefits package for the right individual.

Please note that due to the high volume of applicants, only those under consideration will be contacted. If you have not heard back from us, please accept our appreciation for your interest.