Document Control Supervisor

PCL Construction; Montreal; On-site; CAD 30,000 - 60,000; Full time

Job summary

A leading construction firm in Montreal seeks a Document Control Supervisor to oversee project documentation processes. The ideal candidate will have at least 5 years of experience in construction document control, strong communication skills, and the ability to develop effective project workflows. This is an exciting opportunity to join a recognized leader in the industry and support a collaborative work environment.

Benefits

Competitive total rewards package

Employee share purchase offering

Discretionary annual performance bonus

Comprehensive benefits and wellness programs

Retirement plan plus matching

Career development programs

Qualifications

• 5 years of progressive experience in document control in construction.
• Ability to maintain documentation accurately under deadlines.
• Proven ability to establish effective stakeholder relationships.

Responsibilities

• Lead project turnover materials preparation.
• Monitor document tracking system accuracy and integrity.
• Train document control coordinators on procedures.

Skills

Strong computer skills

Excellent verbal and written communication

Organizational skills

Ability to identify problems

Education

High school diploma

Postsecondary education in office administration

Tools

Aconex

Job description

Overview

The future you want is within reach. At PCL, we build your professional growth and help you advance in your career. We have locations and projects across North America and beyond, with exciting opportunities in dozens of cities. PCL is Canada's largest general contractor, regularly named one of North America's Best Managed Companies. You could be part of a company that is 100% employee-owned and is expanding in Montreal and the Quebec market.

Responsibilities

• Reads project contracts and identifies unique requirements related to document management and submissions, identifies the applicable standard work processes required for the project scope, and develops project-specific work processes where necessary.
• Monitors and assesses accuracy, validity, and integrity of data entered into PCL document tracking systems (Document Log, RFI Log, Letter Log, etc.). Provides feedback on inconsistencies and discrepancies to the project drawing/document control coordinator and/or project team.
• Assists with project setup, including setup of project system accesses, documentation of contract-specific requirements and work processes in the project execution plan (PEP), initial population of project master document register, and the document distribution matrix.
• Leads the preparation of project turnover materials including the generation of operations and maintenance manuals, assembly of all documents, and the organization and presentation of the materials.
• Creates an audit process for each project to ensure that document discrepancies are identified in a timely manner.
• Instructs and trains drawing/document control coordinators in the appropriate practices and procedures, as well as on software and web-based systems related to the document management function.
• Evaluates document management work processes and products to ensure that organizational goals are achieved. Designs and implements solutions to address issues with project document management.
• Mentors and coaches entry level document control professionals.
• Develops and maintains strong customer-focused relationships with all stakeholders.

Qualifications

• High school diploma required. Postsecondary degree or diploma or certificate in an office administration program is considered an asset.
• 5 years of progressive experience as a document control coordinator in the construction industry.
• Excellent verbal and written communication skills.
• Basic knowledge of construction processes and technology, including drawings and specifications, building materials, and required standards applicable to the discipline.
• Strong computer skills and ability to quickly learn PCL and client-specific software; working knowledge of Aconex is an asset.
• Ability to perform moderately complex tasks with a high level of accuracy.
• Ability to proactively recognize problems and provide solutions.
• Strong organizational skills and a high level of detail orientation to maintain documentation and meet deadlines and requirements.
• Ability to establish and maintain effective stakeholder relationships internally and externally.

PCL is an innovative, employee-owned company comprised of people who find passion in their profession and take pride in doing great work every day. Our work powers the infrastructure and utilities that are essential to daily life, and our projects are the scene of vacations, careers, education, and healing. We are consistently ranked among the best companies to work for because we are committed to supporting and developing our teams.

The PCL Companies celebrate diversity and are proud to be an equal opportunity employer. We are committed to creating equitable opportunities and an inclusive environment for all employees and applicants. We make employment-related decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability or veteran status.

PCL combines numerous pay and benefit strategies to provide a comprehensive and competitive total rewards package. Any salary range displayed by a job board is an estimate. Your salary, which considers your unique qualifications and experience, is just one component of the robust total rewards you’ll enjoy at PCL. This may include an employee share purchase offering, discretionary annual performance bonus, comprehensive benefits and wellness programs, retirement plan plus matching, and career development programs.

If you require an accommodation during the application process, please contact us at [e-mail] with the position and location you are interested in.

Together, we can build success and a better future. Let’s get started!

Employee Status: Regular Full-Time

Company: Construction PCL Inc.

Primary Location: Montréal, Quebec

Job: Document Control Supervisor

Requisition: 10008