Document Control jobs in Canada

Office Administrator

Harbinger Network is proud to partner with a growing, land surveying firm that blends tradition and innovation, delivering high-quality, technology-forward services to public and private sector clients while strengthening relationships between various communities and stakeholders.

Key Responsibilities

• Oversee and continuously improve office administrative procedures, establishing priorities, tracking deadlines, and standardizing workflows across admin functions.
• Coordinate office services including supplies, equipment, facilities, records, parking, maintenance, and security vendors, maintaining inventory and budgetary controls.
• Support project operations with document control, contracting admin, scheduling, and reporting aligned to construction/survey deliverables and QA processes.
• Assist in budgeting, AP/AR support, invoice processing, and periodic financial and operational reporting; assemble data for special reports and correspondence.
• Provide HR/people ops support for a growing team: posting roles, coordinating interviews, onboarding logistics, records, and policy administration as needed.
• Serve as a client care touchpoint: manage calls, emails, meeting logistics, travel arrangements, and front-office professionalism consistent with firm values.
• Maintain accurate records, templates, and databases for personnel, financials, projects, and compliance; ensure confidentiality and data integrity.
• Supervise or coordinate work of administrative/records support where applicable, ensuring service levels and adherence to procedures.

Qualifications

• 10+ years of progressive office administration experience in construction, manufacturing, mining, land development, or related construction sectors.
• Proven strength in implementing and improving administrative procedures, with hands-on experience in budgeting support, inventory control, vendor coordination, and document management.
• Proficiency with Microsoft Office and common admin/accounting tools; strong written and verbal communication and meticulous attention to detail.
• Comfortable coordinating across field and office teams and supporting multiple leaders while managing shifting priorities and deadlines.
• Discretion in handling sensitive information; demonstrated professionalism in client-facing interactions.
• Asset: experience supporting surveying, engineering, or construction project documentation and QA workflows.