Administration jobs in Canada

Enrolment and Development Coordinator

20-30 hours a week

The Enrolment and Development Coordinator will oversee the enrolment process, marketing, fundraising, community outreach, and non-curricular programs. This person works closely with the Business and Administration Coordinator, Faculty, Board Secretary, Marketing + Fundraising Committee, marketing staff, Board of Trustees, and Parent Council.

The Coordinator ensures that development processes align with our strategic plan.

• Maintain a schedule of regular office hours and provide reception support, handling calls, inquiries, and emails.
• Update the website as needed.
• Coordinate with Social Media team regularly.
• Publish the monthly newsletter.
• Update the School Handbook collaboratively with faculty and the Business and Administration Coordinator.

• Manage Ravenna Student Management system.
• Support enrolment objectives in partnership with Faculty and the Board, ensuring all procedures are followed.
• Conduct school tours for prospective families, guide them through applications, and coordinate interviews with faculty.
• Follow up actively with new applicants.
• Communicate Waldorf pedagogy to parents and community members.
• Assist families with Ravenna Student Management system.
• Serve as the first point of contact for families, manage back-to-school communications.
• Create a list of new families for Parent Council.
• Prepare and deliver new Parent Orientation.
• Collaborate on updating admissions materials for January distribution, communicate with Parent and Tot families, coordinate meetings, finalize re-enrolments, and manage the enrolment process from application to confirmation.

• Maintain relationships with relevant local and national organizations.
• Represent SSWS through public presentations, in collaboration with program directors and faculty.
• Support Open Houses and Community Gatherings.

• Oversee the creation and distribution of enrolment materials, collaborating with committees and volunteers.
• Manage promotional material requests and distribution.

• Act as AWSNA delegate.
• Assist with AWSNA faculty delegate in preparing for accreditation and self-study.

• Develop camp schedules, staffing, and themes.
• Manage registration through Zeffy, prepare materials, and oversee registration forms and lists.
• Apply for Canada Summer Jobs Program, post jobs, interview, hire with approval, and complete reporting.

• Coordinate with the Parent + Tot Leader to create schedules and sign-up sheets.

Attend weekly faculty meetings, monthly Board meetings, annual reviews with the Board's Executive Committee, and monthly Marketing + Fundraising and Parent Council meetings.

Please send your CV and a biographical letter to admin@waldorfns.org. The application deadline is June 12, 2025.