Real Estate Transaction Coordinator 2025-51

emergiTEL Inc.; Edmonton, Calgary; Hybrid; CAD 50,000 - 70,000; Full time

Job summary

A consulting firm seeks a Real Estate Transaction Coordinator to optimize real estate portfolio management. This role involves transaction management, project coordination, and oversight to ensure successful implementation. The ideal candidate has 1-3 years in commercial real estate, strong administrative skills, and the ability to handle multiple priorities. Offers a hybrid work model with flexible hours.

Qualifications

• Strong understanding of lease concepts, terms, and industry standards.
• Proactive and detail-oriented professional.
• Ability to manage multiple priorities and stakeholders.

Responsibilities

• Coordinate and manage lease projects.
• Support due diligence activities.
• Manage real estate transaction documents and reporting.

Skills

RealEstateTransaction Coordinator Expertise

Document writing and analysis

Administrative coordination

Stakeholder engagement

Data management skills

Education

1-3 years of experience in commercial real estate

Job description

Details:

Posting ID: 2025-51

Position Title:RealEstateTransaction Coordinator

Duration: 1 year++

Team size: Small (1-5)
Number of Years Experience: 1-3
Level of Communication: 5
Anticipated Weekly Hours : 36.25
Work Location: Hybrid - Calgary/Edmonton
If Hybrid, How often will they be expected onsite?: Only for team meetings
Is travel expected?: N
Possibility of Extension?: Possibility for extension

Hire Date: 10/1/2025
Position End Date: 9/30/2026

Job Description:

A strategic initiative is underway to optimize ATB'sRealEstateportfolio, encompassingboth corporate and branch locations. Given the complex and cross-functional nature of this portfolio, we are seeking aRealEstateTransaction Coordination Contractorto ensure successful implementation. This role will focus on providing essentialtransaction management, administration project coordination, and oversight to drive these strategies forward.You will be instrumental in maintaining alignment across various work streams and ensuring meticulous project management.

The ideal candidate is a highly organized, proactive, and detail-oriented professional with1-3 years of experience in commercialrealestate, with a strong understanding of lease concepts, terms and industry standards.You thrive in a fast-paced environment and have a proven ability to manage multiple priorities and stakeholders. Your administrative skills and foundational knowledge ofrealestatetransactionswill be essential to supporting our team and ensuring the smooth execution of all projects.

Top Skills:

RealEstateTransaction Coordinator Expertise:

Demonstrated skills inrealestatedocument writing, review and analysis with the ability to manage a high volume of transactions, ensuring seamless and timely delivery. You will manage key dates, coordinate due diligence activities, and facilitate clear communication across all stakeholders to ensure timely results

Administrative & Logistical Coordination:

Strong skills inmanaging complex schedules, documentation, and communication flowsacross multiple projects and stakeholders. You will prepare and distribute regular status reports, business summaries, and other key information for leadership, ensuring data integrity is paramount.

Stakeholder Engagement and Communication:Excellent interpersonal skills to facilitate collaboration and manage relationships with a diverse group of internal and external parties.

Document & Data Management:Proficiency in preparing, organizing, and tracking a high volume of legal and business documents, while maintaining accurate project data. You will be responsible for abstracting key information and ensuring all documentation meets ATB’s rigorous standards for quality and accuracy.

Project Description:

1. Lease Project Coordination & Management
This role will be pivotal in establishing and upholding strong administrative practices for all branch and corporate lease projects. The Transaction Coordination Contractor will work to ensure timely completion of tasks and facilitate clear communication across all stakeholders, contributing to the overall success and integrity of the projects. This will involve providing regular updates, creating and maintaining business summaries, abstracts, managing key dates, and ensuring that all parties are informed and aligned with the project's progress and objectives.

2. Transactional & Due Diligence Support
The Transaction Coordination Contractor will coordinate comprehensive due diligence activities to support therealestateteam. This involves tracking of key dates and deliverables, managing stakeholder engagement, coordinating with external partners (e.g. landlords, brokers, lawyers), and ensuring accurate documentation of findings. These actions will provide critical support for executing onrealestateprojects, ensuring that transactions proceed smoothly and effectively.

3.RealEstateDocument Management & Reporting
This initiative involves the practical management of allrealestatetransaction documents and data. The Transaction Coordination Contractor will be responsible for meticulous document control and data maintenance, ensuring all project components are accurately recorded and accessible. This includes overseeing the integration of various document types and providing clear and timely reports to leadership on project status and progress. Create, review, manage, update, and track all contract documents from negotiation to execution, ensuring document quality, formatting, grammar, and schedules are consistent with ATB standards and terms. This includes maintaining data integrity across tracking sheets and software platforms for analysis and tracking.