PA to Executive Director and Legal Team – 12 month FTC

Aldrich & Co.; West End; On-site; CAD 102,000 - 113,000; Full time

Job summary

A dynamic Real Estate Investment firm seeks an experienced Executive Assistant/Personal Assistant to support a team of four. This role involves diary management, organizing meetings, and liaising with suppliers. Ideal candidates will have prior EA/PA experience, particularly in the Real Estate sector, and possess strong MS Office skills. The position requires in-office work Monday to Friday, contributing to a fast-paced team environment with a commitment to confidentiality and discretion.

Benefits

Benefits

Qualifications

• Previous EA/PA experience supporting at MD/Executive Director level.
• Real Estate/Property sector experience advantageous.
• Commitment to confidentiality and discretion.

Responsibilities

• Extensive diary and inbox management.
• Organising meetings and conference calls.
• UK and overseas travel arrangements.

Skills

Diary and inbox management

Confident communication skills

Proactive approach

MS Office skills

Job description

Salary: £55,000 - £60,000

Are you an experienced EA/PA who loves to be involved and relied upon by a team of executives?

Do you pride yourself on a professional and discreet approach?

Are you also enthusiastic, proactive and team focused?

The pace is fast in this dynamic boutique Real Estate Investment firm and they are looking for a EA/PA with a good sense of initiative to support a team of 4. This role requires working Monday to Friday in office (9-5.30pm).

What you’ll be doing day to day

• Extensive diary and inbox management
• Organising meetings and conference calls, prioritising according to business needs
• Answering and screening calls for the team
• Keeping contacts up to date
• Liaising with multiple suppliers across all projects
• Preparing presentations and formatting documents
• Reformatting legal documentation, contracts and leases etc
• Board support, coordinating quarterly meetings, agenda preparation
• UK and overseas travel arrangements
• Processing invoices & expenses
• Working closely with other Assistants

The skills you need to bring

• Previous EA/PA experience supporting at MD/Executive Director level
• Real Estate/Property sector experience advantageous, also corporate firm exposure
• Commitment to confidentiality and discretion
• Confident communication skills – both verbal and written
• Proactive and enthusiastic approach
• Strong MS Office skills

Benefits: + benefits