office manager

Government of Canada - Western; Oshawa; Hybrid; CAD 40,000 - 50,000; Full time

Job summary

A government organization in Oshawa is seeking an Administrative Coordinator to manage and implement administrative procedures. The position involves delegating tasks, overseeing office procedures, maintaining inventory, and training staff. The candidate should have a secondary school graduation certificate and 1-2 years of experience in an administrative role, along with strong communication and organizational skills. This is a hybrid position requiring both in-person and remote work.

Qualifications

• 1-2 years of experience in an administrative role.
• Ability to manage multiple tasks in a fast-paced environment.
• Excellent interpersonal and communication skills.

Responsibilities

• Implement and review administrative procedures.
• Delegate and oversee work for support staff.
• Maintain inventory and budgetary controls.
• Prepare reports and handle data entry.
• Train junior staff and solve conflicts.

Skills

Interpersonal skills

Oral communication

Written communication

Attention to detail

Adaptability

Organizational skills

Ability to multitask

Team player

Education

Secondary (high) school graduation certificate

Tools

MS Office

MS Excel

MS Word

Database software

Adobe Photoshop

Google Drive

Job description

Overview

Languages

English

Education

• Secondary (high) school graduation certificate

Experience

1 year to less than 2 years

Hybrid

Work must be completed both in person and remotely.

Responsibilities

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Train staff
• Oversee and co-ordinate office administrative procedures
• Resolve conflict situations
• Monitor and evaluate
• Oversee payroll administration

Supervision

• 3-4 people

Experience and specialization

• Electronic mail
• Adobe Photoshop
• Spreadsheet
• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Database software
• Google Drive

Additional information

• Work conditions and physical capabilities
  • Ability to work independently
  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail

Personal suitability

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Ability to multitask
• Adaptability
• Team player