office administrator

McInnis Group (1993) Ltd; Summerside; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading administrative services company located in Summerside, Canada, is seeking an experienced Administrative Assistant. The successful candidate will be responsible for implementing and reviewing administrative procedures, ensuring the smooth running of office operations, and preparing reports. Candidates should have at least 1-2 years of experience in a related field and possess strong communication and organizational skills. This is a full-time position offering a dynamic work environment.

Benefits

Free parking available

Qualifications

• 1 year to less than 2 years experience or equivalent experience.
• Ability to work independently and under pressure.
• Attention to detail required.

Responsibilities

• Implement new administrative procedures.
• Review and evaluate new administrative procedures.
• Establish work priorities and ensure deadlines are met.
• Administer policies related to government access and privacy legislation.
• Assemble data and prepare reports and correspondence.

Skills

Efficient interpersonal skills

Excellent oral communication

Excellent written communication

Flexibility

Organized

Reliability

Ability to multitask

Time management

Adaptability

Integrity

Team player

Education

College / CEGEP

Tools

MS Excel

MS Office

Accounting software

Sage Accounting Software

Google Drive

Job description

Overview

• Work Term: Permanent
• Work Language: English
• Hours: 7 to 21 hours per week
• Education: College / CEGEP
• Experience: 1 year to less than 2 years
• or equivalent experience

Work setting

• Private sector

Tasks

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Oversee and co-ordinate office administrative procedures
• Resolve conflict situations
• Perform basic bookkeeping tasks

Computer and technology knowledge

• Spreadsheet
• Accounting software
• MS Excel
• MS Office
• MS Outlook
• MS Windows
• MS Word
• Google Drive
• Sage Accounting Software

Security and safety

• Bondable

Transportation / travel information

• Own transportation
• Own vehicle
• Valid driver's licence

Work conditions and physical capabilities

• Ability to work independently
• Work under pressure
• Tight deadlines
• Attention to detail

Personal suitability

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Ability to multitask
• Time management
• Adaptability
• Integrity
• Team player

Screening questions

• Are you currently legally able to work in Canada?
• Do you currently reside in proximity to the advertised location?
• Do you have previous experience in this field of employment?

Other benefits

• Free parking available