Executive Assistant

Power Staffing Solutions; Toronto; On-site; CAD 80,000 - 100,000; Full time

Job summary

A global IT service provider is seeking an experienced Executive Assistant to support the CEO and executive team. This role requires 7+ years of executive support experience, exceptional organizational skills, and discretion in a fast-paced environment. You will manage complex calendars, coordinate meetings, draft communications, and act as a communication hub within the organization. Join a collaborative environment where your contributions significantly impact strategic initiatives.

Benefits

Opportunity to work alongside senior leadership

Exposure to strategic projects

Collaborative, values-driven environment

Qualifications

• 7+ years of executive support experience at senior leadership level.
• Strong organizational and prioritization skills.
• Exceptional written and verbal communication skills.
• High level of discretion and professionalism.

Responsibilities

• Provide proactive administrative and strategic support to the CEO and leadership team.
• Manage complex calendars and coordinate meetings across time zones.
• Draft and distribute executive communications and presentations.
• Act as a communication hub between executives, employees, and partners.

Skills

Organizational skills

Communication skills

Discretion

Emotional intelligence

Proficiency in Microsoft Office

Education

University degree or equivalent college diploma

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Teams

SharePoint

Job description

Position Overview

Our client is a global IT service provider helping companies modernize, manage and optimize on technological investments. The Executive Assistant (EA) provides high-level, strategic and administrative support to the CEO and executive leadership team. This role requires exceptional organizational skills, discretion and business judgment, as well as the ability to operate in a fast-paced environment within the IT services industry. The EA will serve as a communication bridge, manage complex priorities and support strategic initiatives that drive company success.

What will you be doing?

• Executive Support
  • Provide proactive administrative and strategic support to the CEO and executive leadership team, anticipating needs and ensuring leaders are fully prepared
  • Manage complex calendars, coordinate meetings across multiple time zones, and prepare agendas and materials
  • Draft, edit, and distribute executive communications, presentations, and reports with professionalism and accuracy
  • Coordinate travel logistics and process expense reports in a timely manner.
• Board & Stakeholder Engagement
  • Support preparation and distribution of materials for Board of Directors meetings and senior forums
  • Liaise with internal and external stakeholders, ensuring effective communication and timely follow-ups
• Communication & Operations
  • Act as a communication hub between executives, employees, and partners
  • Maintain meeting records, track action items, and ensure timely completion
  • Support internal communication initiatives in partnership with HR and leadership
• Event & Project Management
  • Plan and execute leadership offsites, town halls, client events, and internal meetings
  • Provide project coordination support on strategic initiatives as needed
• Office and Team Support
  • Support day-to-day office operations and HR initiatives as required

Must Haves

• 7+ years of executive support experience at the C-suite or senior leadership level
• Strong organizational and prioritization skills with the ability to manage multiple competing demands
• High level of discretion, emotional intelligence, and professionalism in handling sensitive information
• Exceptional written and verbal communication skills
• Advanced proficiency in Microsoft Office (Word, PowerPoint, Excel) and collaboration tools (i.e. Teams, SharePoint)

Nice-To Haves

• University degree or equivalent college diploma
• Background in IT services, technology or professional services
• Familiarity with AI productivity tools (i.e. Copilot)

Why join?

• Opportunity to work alongside senior leadership in a high-growth, global IT services company
• Exposure to strategic projects, Board-level operations and client-facing initiatives
• A collaborative, values-driven environment where your contributions make an impact