Executive Assistant

Indigenous Perspectives Society; Buick; On-site; CAD 60,000 - 80,000; Full time

Job summary

A community-focused organization in British Columbia is seeking a passionate Executive Assistant. This role involves supporting leadership and the administration team with strong organizational skills, confidentiality, and cultural awareness, especially in Indigenous governance. Candidates are expected to have 3-5 years of experience in a similar role, with advanced skills in Microsoft 365 and a commitment to Truth and Reconciliation. The position offers competitive pay, comprehensive benefits, and a supportive work environment.

Benefits

14 statutory holidays

3 weeks vacation to start

4 weeks of paid office closure

Cultural days

Paid sick leave

Comprehensive benefits package after 6 months

Qualifications

• Minimum of 3 to 5 years of experience in a senior administrative or Executive Assistant role.
• Prior experience working with a First Nation government or Indigenous organization is preferred.
• Demonstrated ability to handle confidential information with discretion.

Responsibilities

• Manage the Council's calendar, meetings, and travel arrangements.
• Handle incoming correspondence and documentation professionally.
• Liaise with internal departments and external partners.

Skills

Cultural awareness

Advanced Microsoft 365 skills

Communication skills

Organizational skills

Education

Post-secondary education in Business Administration or related field

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Microsoft Teams

Zoom

Job description

Executive Assistant

Blueberry River First Nations is seeking a dedicated, organized, and highly professional Executive Assistant to support the Council and Admin Office. The ideal candidate is passionate about working in service of Indigenous governance and community building, and brings strong administrative expertise, cultural awareness, and the ability to communicate clearly and effectively. You are proactive, resourceful, and committed to integrity and confidentiality. If you thrive in a fast-paced, dynamic environment, enjoy working with leadership, and want to make a meaningful difference in a Nation guided by vision and tradition, we encourage you to apply.

About our Nations:

At the heart of Blueberry River First Nations is the belief that we are stronger together. We are a self-governing Nation committed to building a thriving, self-sustaining community rooted in culture, governance, and economic prosperity. Guided by our values—Respect, Inclusiveness, Responsibility, and Pride—we work to enhance the quality of life for both current and future generations.

Located in northeastern British Columbia, we are proud members of Treaty 8, with both Beaver and Cree cultural groups forming one united community. Our mission is to empower our people, strengthen governance, and honor traditions while embracing new opportunities. Through integrity, respect, accountability, and unity, we ensure that every decision contributes to the collective well-being of our Nations.

Guiding Responsibilities

Strategic Planning Support

• Support the vision, mission, and goals of Blueberry River First Nations.

• Be knowledgeable about First Nations protocols, government processes, and organizational policies.

• Help ensure the Council and Admin team is prepared and supported in all strategic initiatives and meetings.

Administrative Support

• Manage the Council’s calendar, meetings, and travel arrangements.

• Handle incoming correspondence, emails, phone calls, and documentation with professionalism.

• Reconcile expenses, draft reports, and coordinate administrative processes.

• Attend meetings, take minutes, and follow up on action items.

Community and Partnership Engagement

• Liaise with internal departments and external partners to ensure effective communication and relationship management.

• Represent the Council and Admin’s Office with professionalism and integrity in all interactions.

• Assist in handling community inquiries, especially on politically sensitive or controversial issues.

• Promote and maintain positive relationships with government bodies, industry, and community members.

Confidentiality and Security

• Maintain strict confidentiality regarding all sensitive matters.

• Safeguard all records, communications, and official documentation.

• Maintain confidentiality on all the matters relating to the affairs of the Blueberry River First Nations.

• Maintain a working knowledge and adherence of BRFN Administration and Human Resources Policy.

Lived & Learned Experience

· Cultural Awareness:
Deep understanding of First Nations culture, values, and traditions, including awareness of the systemic issues Indigenous peoples face and how these impact governance and administration.

· Education:
Completion of post-secondary education in Business Administration, Office Management, Indigenous Governance, Public Administration, or a closely related field is required.

· Experience:

o Minimum of 3 to 5 years of experience in a senior administrative or Executive Assistant role.

o Proven experience supporting senior leadership or executive teams.

o Prior experience working with a First Nation government, Indigenous organization, or community is highly preferred.

o Demonstrated ability to handle confidential information with discretion and professionalism.

· Skills and Competencies:

o Advanced skills in Microsoft 365, including Word, Excel, Outlook, PowerPoint, and Teams or Zoom.

o Strong organizational and time management abilities with the capacity to prioritize multiple tasks in a fast-paced environment.

o Exceptional written and verbal communication skills.

o Able to build effective working relationships with leadership, colleagues, public agencies, and community members.

o High attention to detail, integrity, and a professional demeanor at all times.

o Ability to work independently while being collaborative and responsive to direction.

o Flexible and adaptable in dynamic and often sensitive environments.

· Other Requirements:

o Commitment to advancing Truth and Reconciliation and supporting Indigenous self-determination.

o Valid BC Class 5 driver’s license and a satisfactory driving record.

o Must be able to provide a clear Criminal Record Check, including a vulnerable sector check if required.

What We Offer:

In addition to working with a community where you can make a difference and work with like minded people we offer:

14 statutory holidays
3 weeks vacation to start
4 weeks of paid office closure (Spring Break, Summer, Christmas)
Cultural days
Paid sick leave
A comprehensive benefits package after 6 months of continuous employment
A 35 hour work week.
Work at Admin Office M-Th Fridays from Fort St John
Location:

18785 Blueberry Reserve Rd, Buick, BC V0C 2S0

Closing date: Open until filled.

Salary: $24.54 to $29.45 per hour

Applications are assessed as they are received therefore early application is recommended.

Candidates who meet the above criteria will be contacted for an interview. Proof of certifications will be required prior to employment.

Persons of Indigenous ancestry will be given preference. s16(1) CHRA.