Business Operations Manager

RLCore; Edmonton; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A pioneering AI startup in Edmonton is seeking a highly organized Business Operations Manager to oversee finance, payroll, and administrative systems. This role focuses on operational accuracy and financial discipline, collaborating with company leadership to improve systems as the company grows. Candidates should have 5–7 years of experience in business operations, strong communication skills, and proficiency in Excel. This position offers health benefits, generous vacation, and a remote-friendly environment.

Benefits

Health benefits

Generous vacation

Equity upside

Remote-friendly environment

Qualifications

• 5–7 years experience in business operations or finance operations.
• Strong understanding of basic accounting principles.
• Experience coordinating with external parties.

Responsibilities

• Manage Canadian and U.S. payroll across states.
• Oversee bookkeeping and financial records.
• Support CPAs during tax season.
• Manage employee onboarding and logistics.

Skills

Business operations

Payroll management

Bookkeeping

Attention to detail

Communication skills

Excel proficiency

Education

MBA or Bachelor's degree in business, finance, strategy, operations

Tools

QuickBooks

Xero

Spreadsheets

Job description

Overview

RLCore (https://rlcore.ai/) is a seed startup based in Edmonton, Alberta, Canada, pioneering the application of reinforcement learning (RL) to tackle real-world industrial control challenges. We work with utilities & industries across water, chemical, oil & gas, mining, etc. to improve operational efficiency, safety, and performance using real-time AI-driven optimization. We operate as a Canadian parent company with a U.S. subsidiary and are building the operational foundation to scale responsibly.

Position Overview

We are seeking a highly organized and execution-oriented Business Operations Manager to oversee finance, payroll, compliance, and administrative systems across our Canadian parent and U.S. subsidiary.

This is a hands-on, high-trust role focused on operational accuracy, financial discipline, and strong follow-through. You will work closely with company leadership to execute existing systems reliably and improve them incrementally as we grow. This role is foundational to the company’s operational stability.

Responsibilities

Finance & Payroll Operations

• Manage Canadian and U.S. payroll (multistate coordination)
• Oversee bookkeeping (QuickBooks, Xero, or similar)
• Manage accounts payable and receivable
• Reconcile bank accounts and maintain clean monthly financial records
• Monitor cash flow and structured expense tracking
• Manage domestic and cross-border intercompany transfers, cost allocations
• Support Canadian and U.S. CPAs during tax season
• Coordinate SR&ED documentation and claims

Corporate Compliance & Vendor Management

• Serve as primary contact with banks
• Track vendor contracts and recurring subscriptions, obligations
• Coordinate insurance renewals and compliance deadlines
• Maintain organized corporate records
• Monitor state level registrations (in US), and cross border compliance requirements

Benefits & Equity Administration

• Maintain equity records and grant tracking (Pulley or similar)
• Coordinate benefits enrollments
• Manage accurate payroll and employment documentation
• Handle sensitive financial and personnel information with discretion

People Operations & Administrative Support

• Manage employee onboarding, logistics and related documentation
• Track PTO and maintain employee records
• Support offer letters and employment agreements
• Support office logistics and supplies in Edmonton
• Competitive analysis, Prospect Lists, Industry event logistics (nice to have)

Required Qualifications

• 5–7 years experience in business operations, finance operations, or similar role
• Hands-on experience managing payroll and bookkeeping
• Strong understanding of basic accounting principles
• Experience coordinating with external CPAs, Vendors, Agencies
• Highly organized with excellent attention to detail
• Strong follow-through and task ownership
• Comfortable working independently in a small fast moving team
• Strong written and verbal communication skills
• Proficiency in Excel, Spreadsheets, modern productivity tools
• MBA / Bachelors degree in business, finance, strategy, operations or equivalent

Nice-to-Have

• Experience in a startup or early-stage company
• Exposure to cross-border (Canada/U.S.) operations

Traits We Value

• Dependable, Comfortable managing multiple tasks
• Learning mindset and adaptability - we don\'t expect you to know it all, but be a quick learner

Why Join RLCore?

You will play a foundational role in ensuring the operational stability of a growing deep-tech company. This is a high-trust role with direct visibility to leadership and meaningful ownership over the systems that support our growth. This role is eligible for health benefits, generous vacation, equity upside and a remote-friendly environment.

Application Submission

Please submit your resume along with a brief note explaining your interest in the role. It is your responsibility to determine if you can legally work in Canada.