Administrative Assistant / Payroll Coordinator

Aston Carter; London; On-site; CAD 30,000 - 60,000; Full time

Job summary

A leading staffing solutions firm in London, Ontario is seeking an Administrative Assistant to provide critical administrative support. The role involves managing office supplies, coordinating travel, and processing payroll. Ideal candidates will have strong organizational skills and experience in administrative tasks. This fully onsite position offers competitive pay between $23.00 and $27.00 per hour.

Qualifications

• Ability to manage multiple tasks simultaneously.
• Flexibility in handling special projects.
• Experience in a manufacturing environment.

Responsibilities

• Serve as the primary point of contact for departmental employees.
• Assist with onboarding new employees.
• Order and manage office supplies.
• Efficiently distribute internal mail.
• Coordinate visits for external customers.
• Process and audit bi-weekly departmental payroll.

Skills

Administrative support

Travel coordination and expenses

Payroll processing

Proficiency in Excel and Oracle

Strong organizational and communication skills

Experience with data entry and Microsoft Office

Familiarity with travel policies

Job description

Job Description

Job Title : Administrative Assistant

Provide essential administrative support to the department, ensuring smooth operations and effective communication. This role involves coordinating travel, managing departmental records, and assisting with onboarding and office management tasks.

Responsibilities

• Serve as the primary point of contact for answering questions and providing support to departmental employees.
• Assist with onboarding new employees, including inputting Personnel Movement Requisitions (PMRs) for personnel moves and team changes.
• Order and manage office supplies to maintain a well-stocked department.
• Efficiently distribute internal mail within the department.
• Initiate, submit, and follow-up on facilities-related tickets for office / desk moves and meeting room setups.
• Submit and follow up on IT-related tickets to ensure timely resolution of technical issues.
• Coordinate visits for external customers, arranging meetings, catering, and visitor forms.
• Maintain knowledge of company policies and procedures to ensure compliance and provide accurate information.
• Organize departmental records, files, and databases on electronic drives for accurate file storage.
• Coordinate and book travel services, ensuring efficient travel plans and timely expense processing.
• Work with stakeholders to resolve travel-related issues or discrepancies.
• Process and audit bi-weekly departmental payroll, ensuring accuracy and timely processing.
• Collaborate with the administrative team to provide cohesive support across departments.
• Work with HR, Finance, and IT to streamline processes and ensure efficient communication.
• Assist in planning and coordinating departmental events, meetings, and training sessions.
• Identify opportunities for process improvements and contribute to best practices within the department.

Essential Skills

• Administrative support
• Travel coordination and expenses
• Payroll processing
• Proficiency in Excel and Oracle
• Strong organizational and communication skills
• Experience with data entry and Microsoft Office
• Familiarity with travel policies

Additional Skills & Qualifications

• Ability to manage multiple tasks simultaneously
• Flexibility in handling special projects
• Experience in a manufacturing environment

Work Environment

This position requires on-site work five days a week in an office setting within a manufacturing environment. The role involves close collaboration with a supportive team to facilitate various business operations.

Job Type & Location

This is a Contract position based out of London, Ontario.

Pay and Benefits

The pay range for this position is $23.00 - $27.00 / hr.

Workplace Type

This is a fully onsite position in London,ON.

À propos d'Aston Carter :

AstonCarter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l’acquisition de talents, la chaîne d’approvisionnement et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l’industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre réseau expansif pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie-Pacifique et en Europe, Aston Carter est au service d’un grand nombre d’entreprises du Fortune500. Nous sommes fiers d’avoir remporté le double diamant ClearlyRated Best of Staffing pour notre service aux clients et aux talents.

Aston Carter est un employeur souscrivant au principe de l’égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l’âge, de la couleur, de la religion, des origines nationales, du statut d’ancien combattant, d’un handicap, de l’orientation sexuelle, de l’identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande d’accommodement raisonnable, tel que la modification ou l’ajustement du processus de demande d’emploi ou d’entrevue à cause d’un handicap, veuillez envoyer un courriel à pour connaître d’autres options d’accommodement.

About Aston Carter :

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email for other accommodation options.