administrative assistant

Wufeng Group Corp.; Greater Sudbury; On-site; CAD 40,000 - 50,000; Full time

Job summary

A leading construction and real estate firm is looking for an Administrative Coordinator in Greater Sudbury. The role involves arranging seminars, managing contracts, and handling communication tasks in a fast-paced environment. Applicants should possess strong oral and written communication skills and a college education. The position offers a permanent contract of 30 hours per week with a supportive work environment for newcomers.

Qualifications

• 1 year to less than 2 years of experience in a relevant field.
• Ability to work independently in a fast-paced environment.
• Criminal record check required.

Responsibilities

• Arrange and co-ordinate seminars, conferences, etc.
• Schedule and confirm appointments.
• Answer telephone and relay telephone calls and messages.
• Type and proofread correspondence, forms and other documents.

Skills

Excellent oral communication

Excellent written communication

Attention to detail

Time management

Ability to multitask

Reliability

Education

College / CEGEP

Tools

Google Docs

MS Office

Job description

Work Term: Permanent

Work Language: English

Hours: 30 hours per week

Education: College / CEGEP

Experience: 1 year to less than 2 years

Work setting

• Construction
• Real estate

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Open and distribute mail and other materials
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Oversee the analysis of employee data and information
• Answer electronic enquiries
• Compile data, statistics and other information
• Oversee the preparation of reports
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry

Computer and technology knowledge

• Google Docs
• MS Office

Security and safety

• Criminal record check

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Quick learner

Support for newcomers and refugees

• Supports social and labour market integration of newcomers and / or refugees (for example : facilitating access to community resources, language training, skills training, etc.)
• Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and / or refugees

Support for youths

• Provides awareness training to employees to create a welcoming work environment for youth

Support for Indigenous people

• Provides cultural competency training and / or awareness training to all employees to create a welcoming work environment for Indigenous workers

Support for mature workers

• Provides staff with awareness training to create a welcoming work environment for mature workers