Administrative Assistant

WA Public School Jobs - WA State Education Jobs.; Beaconsfield; On-site; CAD 54,000 - 69,000; Full time

Job summary

A regional educational organization located in Beaconsfield is seeking candidates for an administrative support position. The successful applicant will manage correspondence, assist with travel arrangements, and support office operations. Ideal candidates will possess strong keyboarding and communication skills, along with a working knowledge of databases and office software. Join a team that values equity and diversity, and apply by October 3, 2025.

Benefits

Generous leave entitlements

Professional development opportunities

Access to salary packaging

Qualifications

• Demonstrated well-developed keyboarding and computer skills.
• Sound written, verbal and interpersonal communication skills.
• Knowledge of Common Use Arrangements and experience in account payments.

Responsibilities

• Provide administrative support to the Regional Office.
• Prepare and deliver correspondence and meeting agendas.
• Manage incoming calls and visitor enquiries.

Skills

Keyboarding skills

Communication skills

Knowledge of databases

Tools

Spreadsheets

Word processing software

Job description

WA Public School Jobs - WA State Education Jobs.

We currently have the following positions available, commencing ASAP: (2)x - permanent full-time positions

The South Metropolitan Education Regional Office is located in Beaconsfield, near Fremantle. There are 263 public schools located in the South Metropolitan Education Region. There are approximately 127 000 students enrolled in compulsory schooling within the region.

The Role

The successful applicants will provide administrative support to the Regional Office including the preparation and delivery of correspondence, preparation and distribution of agendas and minutes of meetings and follow up on actions, where required. They will also manage incoming telephone calls, visitor enquiries, diary appointments and meetings. Assisting with travel arrangements, including preparing travel documents, booking flights and booking accommodation may also be a component of this role.

They will process incoming and outgoing enquiries and correspondence, action routine matters by drafting responses and preparing basic reports. They will administer the operation of databases, records and management information systems and maintain an effective correspondence filing system for corporate information and records.

Professional Benefits

We are conveniently located in Beaconsfield and our employees enjoy a range of benefits which include:

• Generous leave entitlements including annual, personal, long service and parental leave.
• Professional development opportunities and study leave/assistance.
• Access to salary packaging (in accordance with relevant industrial instruments).

Want to know more?

Full details of the role, selection criteria and training requirements are listed in the attached Job Description Form (JDF).

For more information about this opportunity, please contact Pippa Ralli, Coordinator Regional Operation on [phone] or by emailing [e-mail]

We are committed to building the leadership capability of our people (Building Leadership Impact).

Equity and Diversity

We are committed to an inclusive and culturally responsive workforce reflecting the diversity in our workplaces and the Western Australian community. We welcome and encourage applications from Aboriginal and Torres Strait Islanders, young people, people of diverse sexualities and genders, people with disability, and people from culturally and linguistically diverse backgrounds.

Explore our Equity, Diversity and Inclusion Plan 2021-2025 for more details.

To work with us, you must:

• be an Australian or New Zealand citizen, permanent resident or have a valid visa with relevant work rights for the term of the appointment.
• consent to a Nationally Coordinated Criminal History Check and obtain a current Screening Clearance Number issued by the Department of Education’s Screening Unit before you start.
• obtain or hold a current Working with Children Check.

More information about employment eligibility can be found on our website and in the attached Job Description Form (JDF).

Application Instructions

Apply online in two easy steps:

Step 1: Select Apply for Job

Complete the online application form, including details of two (2) work related referees, preferably one being your current line manager.

Your application should include:

• A CV of up to five (5) pages outlining your employment history and professional learning summary relevant to this position
• A two (2) page statement addressing the following selection criteria as outlined in the attached JDF:
  • 2. Demonstrated well developed keyboarding and computer skills, including a working knowledge of databases, spreadsheets and word processing.
  • 4. Demonstrated sound written, verbal and interpersonal communication skills with the ability to liaise with individuals at all levels.
  • 5. Demonstrated knowledge of Common Use Arrangements and experience in account payments for a work unit.

It is recommended you have your attachments ready before selecting Apply for Job.

Your application must be received before the closing date and time. Late applications will not be accepted.

For technical support submitting your application, you can call the Department of Education’s Recruitment team on [phone] for assistance.

Advertised Vacancy Number: DOE995718

Applicants assessed as suitable may be considered for similar vacancies that arise in our branch within the next 12 months. This includes circumstances where this position becomes subsequently vacant should the successful applicant decline or vacate the advertised position.

The Department applies a four (4) day breach period to this selection process.

Applications close: 4.30pm (AWST) on Friday, 3 October 2025