Proposal Coordinator jobs in United States

Archibat HR is seeking a Bid Coordinator / BD Manager for a well established interior design company with focus on hospitality, f&b and retail projects, to be based in their Dubai office.

The Bid & Business Development Manager will play a dual role of managing bid/tender submissions and developing new client relationships and business opportunities. This role requires a strong combination of organizational, communication, and commercial skills to ensure high-quality bid submissions while actively growing the company’s client base and project portfolio.

• Manage the full bid and tender process from initial opportunity through to submission and post-tender follow-up.
• Review tender documents, RFQs, and client requirements to ensure compliance.
• Prepare and format proposals, pre-qualification documents, and company profiles.
• Liaise with design, technical, and finance teams to collect and validate input for bid submissions.
• Coordinate with subcontractors, consultants, and suppliers for quotations and technical support.
• Maintain an up-to-date library of standard bid content, project references, and CVs.
• Track tender outcomes, prepare reports, and recommend process improvements.

• Identify and develop new business opportunities in the interior design and fit-out market.
• Build and maintain strong relationships with clients, developers, consultants, and contractors.
• Attend networking events, exhibitions, and industry functions to represent the company.
• Conduct market research and competitor analysis to support strategic decision-making.
• Prepare and deliver client presentations and pitches.
• Work closely with senior management to set and achieve sales and revenue targets.
• Maintain a CRM or client database with up-to-date contact and project information.

• Provide weekly reports on bids, pipeline opportunities, and business development activities.
• Support the Head of Operations and Managing Partners in forecasting business growth.
• Ensure alignment between project teams and business development activities to improve conversion rates.

Requirements:

• Bachelor’s degree in Business Administration, Marketing, Architecture, Interior Design, or related field.
• 5+ years’ experience in bid management, tendering, or business development within interior design, architecture, or construction industries in the UAE.
• Proven track record of successfully coordinating bids and securing new business.
• Excellent written and verbal communication skills; ability to write compelling proposals.
• Strong organizational skills with ability to meet tight deadlines.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint); Adobe InDesign is a plus.
• Strong presentation, negotiation, and networking skills.
• Knowledge of UAE procurement processes and MOHRE compliance requirements.
• Detail-oriented and highly organized.
• Strong commercial awareness and client focus.
• Ability to multitask and manage multiple deadlines.
• Professional, confident, and persuasive communicator.
• Strategic thinker with problem-solving mindset.