Hr Administrative Assistant jobs in United States

Donaldson is committed to solving the worlds most complex filtration challenges. Together we make cool things. As an established technology and innovation leader we are continuously evolving to meet the filtration needs of our changing world. Join a culture of collaboration and innovation that matters and a chance to learn effect change and make meaningful contributions at work and in communities.

SUMMARY:

We are looking for a motivated and detail-oriented individual to join our Human Resources team as an HR & PR Administrative Support. In this role you will assist with a wide range of HR and Public Relations tasks ensuring smooth daily operations and compliance with UAE labor laws.

KEY RESPONSIBILITIES:

• Track and follow up on visa applications including their status and release.

• Coordinate medical and Emirates ID registration for employees in collaboration with the PRO.

• Liaise with external training institutes regarding training schedules and keep records up to date.

• Maintain and manage employee passports securely.

• Keep employee records (both digital and physical) updated in coordination with the HR Officer.

• Check daily attendance and submit timesheets for payroll processing.

• Support the PRO with daily PR-related tasks.

• Manage PRO responsibilities when needed.

• Ensure compliance with all internal policies and UAE labor law.

• Assist with other tasks as required to support HR Quality HSE Finance IT Procurement and Operations departments.

• Adhere to QHSE (Quality Health Safety & Environment) standards and company procedures.

• Any other assigned task : Add hoc task.

EDUCATION:

• A diploma or degree in HR Business Administration or Management.

• Holding a professional certification in HR is a plus.

EXPERIENCE:

• 1 to 3 years of hands-on experience in HR administration and public relations preferably within the UAE

SPECIFIC KNOWLEDGE/SKILLS/COMPETENCIES:

• Strong Pro-active approach results driven self-motivated.

• Solid understanding of UAE labor and immigration laws.

• Good administrative capabilities (reporting follow-up actions)

• Excellent written and spoken communication in both English and Arabic with the ability to translate documents between both languages.

• Proficiency in Microsoft Office and experience using UAE government smart apps (All Government portals etc.).

• Knowledge of visa processing CNIA applications and trade/business license applications and renewals.

• Valid UAE driving license required.

• Basic understanding of industrial safety practices.

Employment opportunities for positions in the United States may require use of information which is subject to the export control regulations of the United States. Hiring decisions for such positions are required by law to be made in compliance with these regulations. Applicants for employment opportunities in other countries must be able to meet the comparable export control requirements of that country and of the United States.

Donaldson Company has been made aware that there are several recruiting scams that are targeting job seekers. These scams have attempted to solicit money for job applications and/or collect confidential information Donaldson will never solicit money during the application or recruiting process. Donaldson only accepts online applications through our Careers Donaldson Company Inc. website and any communication from a Donaldson recruiter would be sent using a email address. If you have any questions about the legitimacy of an employment opportunity please reach out to to verify that the communication is from Donaldson.

Our policy is to provide equal employment opportunities to all qualified persons without regard to race gender color disability national origin age religion union affiliation sexual orientation veteran status citizenship gender identity and/or expression or other status protected by law.

Required Experience:

Unclear Seniority