Office Receptionist and Admin Assistant

Prompt General Contracting; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading company in Abu Dhabi is seeking a skilled Receptionist & Administrative Assistant. This role involves being the first point of contact for visitors, managing office operations, and supporting administrative tasks. The ideal candidate should possess a Bachelor's degree in Business Administration with at least 3 years of experience in a similar role, showcasing excellent organizational and communication skills.

Qualifications

• Minimum of 3 years of experience in an administrative or clerical role.
• Proficiency in using office equipment such as telephones, printers, and scanners.
• Fluency in English is a must.

Responsibilities

• Greet and assist visitors, ensuring they are directed to the appropriate staff member.
• Manage incoming documents, packages, and courier deliveries.
• Perform tasks such as printing, scanning, filing, and record-keeping.

Skills

Organizational Skills

Communication Skills

Multitasking

Time Management

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office (Word & Excel)

Job description

Bachelor of Business Administration(Management)

Nationality

Any Nationality

Vacancy

1 Vacancy

Job Description

Job Location

Abu Dhabi,
United Arab Emirates

Experience

1 to 3 years

Diploma; Graduate

Job Function

Administration / Commercial Operations

Skillset

Professional, courteous, and approachable demeanor. Excellent verbal and written communication skills. Strong organizational and multitasking abilities. Ability to manage time effectively and prioritize tasks...

Preferred Jobseekers

Not specified

JOB SUMMARY

The Receptionist & Administrative Assistant acts as the first point of contact for visitors and callers while providing administrative, IT, and clerical support. This role ensures smooth day-to-day operations by handling communications, managing documents, supporting staff, and maintaining office organization.

RESPONSIBILITIES

Front Desk Responsibilities

Greet and assist visitors, ensuring they are directed to the appropriate staff member.

Answer, screen, and transfer phone calls professionally and efficiently.

Manage incoming documents, packages, and courier deliveries.

Maintain organization in the reception area.

Monitor and ensure adequate office supply levels, initiating orders when needed.


Administrative and Clerical Support

Perform tasks such as printing, scanning, filing, and record-keeping.

Assist in preparing timesheets and other administrative reports.

Support the accounting and procurement departments.

Log and track delivery notes, ensuring they match corresponding tax invoices.

Assist the Document Controller by organizing and filing project-related documents, including MIRs, WIRs, and drawings.

Help tendering teams by stamping and preparing documents for submission.

Install software and configure laptops for new employees.

Update the fixed asset register for newly issued laptops.


QUALIFICATIONS

Bachelor s degree in business administration.

Minimum of 3 years of experience in an administrative or clerical role.

Proficiency in using office equipment such as telephones, printers, and scanners.

Proficiency in Microsoft office (Word & Excel).

Basic knowledge of IT systems is preferred.

Fluency in English is a must.


SKILLS & ABILITIES

Professional, courteous, and approachable demeanor.

Excellent verbal and written communication skills.

Strong organizational and multitasking abilities.

Ability to manage time effectively and prioritize tasks.

High attention to detail, especially when handling documents and records.

Company Industry

• Consulting
• Management Consulting
• Advisory Services

Department / Functional Area

• Administration

Keywords

• Office Receptionist And Admin Assistant

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