642
Clerical Assistant jobs in United Arab Emirates
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Connect with headhunters to apply for similar jobsReceptionist/Administrative Assistant (UAE National)
Stantec
Dubai
On-site
AED 60,000 - 120,000
24 days ago
Secretary / Admin Assistant - Grand Technology
Qureos Inc
Dubai
On-site
AED 60,000 - 120,000
Full time
17 days ago
Job summary
A dynamic technology company in Dubai is seeking an Administrative Assistant to perform various administrative tasks, manage correspondence, and support different departments. The candidate should possess strong organizational and communication skills and be proficient in QuickBooks Online. This role demands attention to details in handling documents and ensuring efficient office operations.
Qualifications
- Experience in administrative roles is preferred.
- Strong organizational skills and attention to detail.
- Proficiency in managing filings and documentation.
- Ability to handle correspondence effectively.
Responsibilities
- Perform general administrative tasks and clerical duties.
- Maintain organized filing systems for records.
- Manage correspondence including letters and emails.
- Provide secretarial support to management and departments.
- Handle visa processing and renewals for employees.
- Support the marketing team with research.
Skills
General administrative tasks
Recordkeeping
Correspondence management
Secretarial support
Document management
Office management
QuickBooks Online
Job description
Key Responsibilities
- Perform general administrative tasks and other clerical duties.
- Maintain both digital and manual filing systems to ensure organized recordkeeping.
- Draft and manage correspondence including letters and emails.
- Provide comprehensive secretarial and administrative support to the Directors General Manager and Accounts Department.
- Manage and update the DAFZA portal efficiently.
- Prepare and submit required documents to respective Consulates for visa processing.
- Maintain a document register track expiry dates and process renewals for company documents such as trade licenses leases establishment cards insurance and PO Box.
- Handle employees visa renewals and ensure timely processing.
- Support the Content Acquisition and Marketing team by conducting research and gathering relevant information.
- Oversee general office management and day-to-day operational needs.
- Maintain accurate records of customer contract agreements and content-related documentation.
- Organize and manage filing systems for contracts agreements and financial records.
- Prepare submit and reconcile expense reports including managing petty cash transactions.
- Handle VAT filing in compliance with regulatory requirements.
- Prepare quotations delivery notes and receipt vouchers as required.
- Process purchase orders and ensure timely coordination with customers.
- Prepare and send invoices ensuring accurate and timely payment processing.
- Generate and share management reports including purchase order reports and accounts receivable statements.
- Follow up on outstanding payments via email and telephone correspondence.
- Process bank transactions including cash cheque and online payments accurately and securely.
- Coordinate and manage all aspects of incoming international shipments including tracking documentation and ensuring timely delivery to the designated warehouse.
- Manage and maintain QuickBooks Online for accounting and financial tracking.
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.
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