Assistant Office Manager

Miller Hay; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A recruitment consultancy is seeking an Assistant Office Manager based in Abu Dhabi. Responsibilities include maintaining office operations and supporting the Office Manager in supplier relations and budgeting. The ideal candidate will have over 3 years of experience in a senior administrative role, excellent English communication skills, and proficiency in Microsoft applications. This role offers a competitive salary of AED 25-30k with a focus on excellence in administrative support.

Qualifications

• Minimum 3 years experience in a senior administrative role in a corporate environment.
• Meticulous and exercise discretion in confidential matters.
• Proactive, team player and contributor.

Responsibilities

• Maintain office upkeep and coordinate customer services.
• Support the Office Manager with purchasing and supplier relationships.
• Create and manage operating budgets and reports.

Skills

Proficient in Microsoft Applications

Advanced word processing

Excellent oral and written English communication

Ability to work under stress

Fast worker

Job description

Our client who is a well established Construction company based in Abu Dhabi is currently recruiting for an Assistant Office Manager.

Responsibilities

• Taking responsibility for the upkeep and maintenance of the office.
• Carry out minor repairs and autonomously coordinate customer services / workmen.
• May prepare conference rooms for meetings.
• May be responsible for keeping order in general areas, such as corridors and copy rooms.
• Operational management of cleaning company, as appropriate.
• Assist with appropriate waste disposal, including recycling and shredding programs.
• Ensure compliance with Health and Safety, Fire Safety, emergency/evacuation and security procedures.
• Organise and assist with space planning, internal and external office moves, refurbishment projects, etc. as needed.
• Assist Office Services team as needed on additional departmental administrative tasks and projects and provide coverage when needed for leave, holidays, and illness.
• Support the Office Manager (Your Direct Report) in purchasing and maintenance of supplier relationships (e.g. drinks service, ordering office supplies required for copying and binding, etc.).
• Manage facilities, security (as locally appropriate), equipment maintenance and cleaning.
• Create and manage operating budgets and reports as needed.
• Coordinate coverage, track and approve attendance, recruit and train staff as required.
• Assist with general orientation for new employees.
• Schedule, co‑ordinate and produce client project and (internal) marketing reports and presentations.
• Responsible for travel bookings when required.

Salary – Circa AED 25-30k.

Qualifications

• Proficient in the use of Microsoft Applications (Word, Excel, PowerPoint) – advanced word processing, excel and presentation skills.
• Minimum 3 years experience in a senior administrative role; in a corporate environment, preferably with exposure in multinational companies.
• Meticulous and exercise discretion in the execution of confidential matters.
• Proactive‑ness, a team player and contributor. A fast worker.
• Excellent oral and written English communication skills.
• Works well under stress and in a fast‑paced environment.

About The Company

Miller Hay is a privately owned boutique recruitment consultancy specialising in providing clients with secretarial and professional office support staff. We are experienced in placing top level Executive Assistants, Office Managers, Legal Secretaries, Administrators and Receptionists on a permanent and contract basis. Our range of industry sectors includes banking and financial services, professional services, FMCG and commercial as well as supporting the private offices of HNWI.

Located in the Dubai International Financial Centre (DIFC) our team is dedicated to supporting our clients in the region. With a passion for uncompromising quality, Miller Hay has a market‑leading reputation for providing an honest, transparent and personal service where the long‑term needs of clients and candidates take priority over all else.