Workspaces & Experiences Assistant, Bethesda Maryland

Aledade; Elundini Local Municipality; On-site; ZAR 803 000 - 1 078 000; Full time

Job summary

A dynamic health care organization is seeking a Workspaces & Experiences Assistant to manage day-to-day operations and orchestrate events at their headquarters. The ideal candidate will have experience in office management, a bachelor’s degree, and strong organizational and communication skills. This role requires a flexible work approach to ensure a welcoming environment and successful events while collaborating with various stakeholders.

Benefits

Health, dental and vision insurance

Robust time-off plan (21 days of PTO in your first year)

12 weeks paid parental leave

401(k) with up to 4% match

Stock options

Qualifications

• 2+ years of relevant working experience, including experience as an Office or Banquet assistant.
• Ability to work full time in the office with flexibility to occasionally work outside of core business hours.

Responsibilities

• Assist with daily operations of the HQ/Event venue, including welcoming visitors and maintaining supplies.
• Research and order catering and supplies, making recommendations to the Events Lead.
• Support the Director of Workspaces & Experiences as needed for event success.

Skills

Office management

Event coordination

Communication skills

Organizational skills

Education

Bachelor’s Degree in a relevant field

Tools

Google Suite

Job description

Keep the heartbeat of Aledade's dynamic headquarters running smoothly while creating exceptional experiences that bring our team together. As our Workspaces & Experiences Assistant, you'll orchestrate seamless events—often multiple per week—while managing the day-to-day operations of our bustling HQ that serves as both a vibrant office space and premier event venue. This multifaceted role demands skillful navigation of internal stakeholders, external vendors, and competing priorities, all while maintaining the seamless operations that support our growing team. You'll be the forward-thinking problem-solver who anticipates challenges before they emerge, ensuring our headquarters continues to be the collaborative hub where innovation thrives and meaningful connections flourish across our organization.

This position is located in our Bethesda, Maryland headquarters. Candidates must live in Bethesda, Maryland or its surrounding areas to be considered.

Primary Duties

• Assist with a range of duties associated with the smooth daily operations of Aledade’s HQ/Event venue, such as: welcoming remote-first colleagues and visitors to office, maintenance and stocking of pantry supplies and amenities, processing incoming and outgoing mail and packages, ordering and setting up catering, and ensuring the space is welcoming, tidy, and well organized, setting up and breaking down conference rooms, printing name badges, ordering and setting up swag items, setting up, etc.
• Research and order catering and supplies and making recommendations about next steps to the Events Lead, utilizing quantitative and qualitative data
• Support the Director of Workspaces & Experiences as needed to execute on the vision for each event to ensure success

Minimum Qualifications

• 2+ years of relevant working experience, including experience as an Office or Banquetassistant
• Bachelor’s Degree in a relevant field
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• Ability to work full time in Bethesda office with flexibility to occasionally work outside of core business hours

Preferred KSA's

• In-depth understanding of office management and daily operations
• Strong team-centric focus and bias towards action, partnering with fellow Workspaces Assistant to meet company goals
• Hands on experience with Google Suite
• Working knowledge of office equipment, like printers and fax machines
• Excellent verbal and written communication skills
• Strong organizational and time-management skills
• Attention to detail and problem-solving skills
• Excellent customer service and interpersonal skills
• Strong intuition for exercising discretion and confidentiality

Physical Requirements

• Sitting for prolonged periods of time. Extensive use of computers and keyboard.
• Able to walk, stand and move around Aledade’s large HQ for hours at a time on a daily basis, and regularly lift/carry at least 25 pounds as needed.
• Frequently transport office supplies through the office space and rearrange office furniture; move operable partitions as needed
• Able to regularly ascend ladders and stools to stock and organize office items

$47,000 - $63,000 a year Salary Range: $47,000 to $63,000 base + bonus + equity Compensation for the role will depend on a number of factors, including a candidate’s qualifications, skills, competencies and experience.

Who We Are

Aledade, a public benefit corporation, exists to empower the most transformational part of our health care landscape - independent primary care. We were founded in 2014, and since then, we've become the largest network of independent primary care in the country - helping practices, health centers and clinics deliver better care to their patients and thrive in value-based care. Additionally, by creating value-based contracts across a wide variety of health plans, we aim to flip the script on the traditional fee-for-service model. Our work strengthens continuity of care, aligns incentives and ensures primary care physicians are paid for what they do best - keeping patients healthy. If you want to help create a health care system that is good for patients, good for practices and good for society - and if you're eager to join a collaborative, inclusive and remote-first culture - you've come to the right place.

What Does This Mean for You?

At Aledade, you will be part of a creative culture that is driven by a passion for tackling complex issues with respect, open-mindedness and a desire to learn. You will collaborate with team members who bring a wide range of experiences, interests, backgrounds, beliefs and achievements to their work - and who are all united by a shared passion for public health and a commitment to the Aledade mission.

In addition to time off to support work-life balance and enjoyment, we offer the following comprehensive benefits package designed for the overall well-being of our team members:

• Flexible work schedules and the ability to work remotely are available for many roles
• Health, dental and vision insurance paid up to 80% for employees, dependents and domestic partners
• Robust time-off plan (21 days of PTO in your first year)
• Two paid volunteer days and 11 paid holidays
• 12 weeks paid parental leave for all new parents
• Six weeks paid sabbatical after six years of service
• Educational Assistant Program and Clinical Employee Reimbursement Program
• 401(k) with up to 4% match
• Stock options
• And much more!

At Aledade, we don’t just accept differences, we celebrate them! We strive to attract, develop and retain highly qualified individuals representing the diverse communities where we live and work. Aledade is committed to creating a diverse environment and is proud to be an equal opportunity employer. Employment policies and decisions at Aledade are based on merit, qualifications, performance and business needs. All qualified candidates will receive consideration for employment without regard to age, race, color, national origin, gender (including pregnancy, childbirth or medical conditions related to pregnancy or childbirth), gender identity or expression, religion, physical or mental disability, medical condition, legally protected genetic information, marital status, veteran status, or sexual orientation.

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