Trust Officer

Momentum Metropolitan Holdings Limited; Gauteng; On-site; ZAR 300 000 - 450 000; Full time

Job summary

A leading financial services group in South Africa seeks a Trust Officer. The role involves managing a portfolio of trusts, which includes Inter Vivos and Testamentary Trusts, and developing client relationships. Candidates should have relevant tertiary qualifications, at least 5 years of experience in trust services, and strong interpersonal and analytical skills. Proficiency with Microsoft Office is essential, along with a commitment to client service and regulatory compliance. The position is based in Gauteng, Centurion.

Qualifications

• Minimum of 5 years' experience in a trust & fiduciary services environment.
• Membership of industry bodies (e.g. FISA and/or STEP) will be advantageous.

Responsibilities

• Administer a trust portfolio including various types of trusts.
• Facilitate internal service coordination to resolve client issues.
• Draft and register documentation related to trusts.

Skills

Interpersonal skills

Attention to detail

Resilience

Adaptability

Analytical skills

Planning and organising skills

Communication skills

Self-managing

Commitment to seeing tasks to completion

Education

Relevant tertiary legal or commerce qualification

Professional admission as an attorney or accountant

Advanced diploma in trust and estate administration

Tools

Microsoft Office

Job description

Job title : Trust Officer

Job Location : Gauteng, Centurion

Role Purpose

The Trust Officer will be responsible for the administration of own trust portfolio which will include Inter Vivos Trusts (including Court Order Trusts) and Testamentary Trusts, and the development of business relationships with clients.

The incumbent will also be responsible for facilitating internal service coordination to resolve issues and respond to client requests.

Qualifications

• Relevant tertiary legal or commerce qualification (required)
• Professional admission as an attorney or accountant (desirable)
• Advanced diploma in trust and estate administration (desirable)

Experience

• Minimum of 5 years' experience in a trust & fiduciary services environment
• Membership of industry bodies (e.g. FISA and / or STEP) will be advantageous

Skills

• Interpersonal skills
• Attention to detail
• Resilience
• Adaptability
• Analytical skills
• Planning and organising skills
• Communication skills
• Self-managing
• Commitment to seeing tasks to completion

Knowledge

• Knowledge expert in legal principles applicable to trusts, including the law of trusts, the taxation of trusts and the use of trusts in estate planning
• Basic principles of trust administration
• Microsoft Office
• Ability to implement and maintain proper governance processes relating to the administration of trusts
• Business writing skills
• Proficiency in utilising various line of business applications

Duties & Responsibilities

Internal Processes

Drafting of required documentation for the registration and amendment of trusts (Court Order, Testamentary and Inter Vivos Trusts) with the Master of the High CourtAct as nominee of the trust company on certain trustsDay to day administration of a portfolio of trustsInterpretation and application of the provisions of trust instrumentsAttend and resolve general queries / requests from clientsAnnual Trustee Meetings – facilitation and attendancePreparation of agenda and minutesPreparation of trustee resolutionsEnsure trust payments are made on time and in accordance with the trustee resolutionsOpening and closing of trust bank accountsOversee the preparation of trust annual financial statements with the trusts' accounting officer, including providing documentation required to prepare the statements and to ensure that the trusts' tax affairs are compliantLiaison with third parties on behalf of the trust where requiredEnsure that trust portfolio is always up to dateProvide key support to team membersMonitoring existing investments and assets in trust portfolio together with the trusts' financial advisersPreparation of monthly reports

Client Services

Provide authoritative, expertise and assistance to clients and stakeholdersBuild and maintain relationships with clients and internal and external stakeholdersDeliver on service level agreements made with clients and internal and external stakeholders in order to ensure that client expectations are managedMake recommendations to improve client service and fair treatment of clients within area of responsibilityParticipate and contribute to a culture which builds rewarding relationships, facilitates feedback and provides exceptional client service

People

Develop and maintain productive and collaborative working relationships with peers, clients and stakeholdersPositively influence and participate in change initiativesContinuously develop own expertise in terms of professional, industry and legislation knowledgeContribute to continuous innovation through the development, sharing and implementation of new ideasTake ownership for driving career developmentEffectively manage time and ensure optimal productivityEnsure technical product and legislative knowledge is always current in order to propose the most relevant and innovative client solutions and comply with governance requirementsBe self-confident, self-motivated and relentlessly pursue targets and goals

Finance

Identify solutions to enhance cost effectiveness and increase operational efficiencyManage financial and other company resources under your control with due respectProvide input into the risk identification processes and communicate recommendations in the appropriate forum

Competencies

Meeting timescalesDocumenting factsFollowing proceduresUpholding standardsProducing outputInteracting with peopleChecking thingsProviding insights