Cash Account Administrator

Triton Express (Pty) Ltd; Durban; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A logistics company in Durban is seeking a skilled candidate to manage debtor functions and ensure accurate invoicing and reconciliation. The ideal candidate should have at least two to three years of clerical experience, knowledge of debtors practices, and proficiency in MS Office applications. This permanent position offers a market-related salary.

Qualifications

• Minimum of two to three years of clerical experience with debtors functions.
• Basic knowledge of debtors practices and procedures.
• Proficient in MS Word, Excel, and Outlook applications.

Responsibilities

• Report discrepancies regarding payments.
• Authorize cross border bank statements.
• Prepare reconciliation on cash account analysis.
• Ensure accurate billing on Freight-ware.
• Investigate and resolve customer queries.

Skills

General clerical experience

Understanding of basic debtors practices

Computer operation

MS Word, Excel and Outlook

Numerical skills

Telephone handling and customer care

Education

Grade 12 Minimum

Tools

Freight ware or similar package

Job description

Description

THE ABOVE POSITION HAS BECOME AVAILABLE AT THE DURBAN BRANCH, REPORTING TO THE ASSISTANT CREDIT CONTROL MANAGER

Responsibilities

• Report to management of any discrepancy regarding payments not received or invalid/fraudulent proof of payments
• Weekly balancing and authorizing of cross border bank statements and ensuring all payments are counted for and receipted
• Ensuring daily verifying and invoicing is completed for all cod customers according to tax run schedules
• Printing receipts daily to ensure accurate account/amount captured for all cash accounts
• Preparing reconciliation on cash account analysis, branch progress, etc.
• Capturing, Authorization and Allocation of Debits/Credits for all cod accounts
• Reconciliation to be completed and sent out to Management as per deadline
• Manage obligations and queries to branch CSD/Managers, credit controllers and customers
• Verifying statement receipts for unknown payments and resolve queries prior to statement due date
• Reconciling outstanding invoices in terms of receipted transactions before every tax run
• Resolving outstanding invoices by emailing branches or customer
• Ensuring that all queries that need investigation and resolving by other parties for e.g. Sales or Branch managers are done so timeously
• Ensuring correct client billing on Freight-ware, including a review of account billed, service levels, dimensions, and mass etc.
• Verifying waybills online on the Ops System and or on the freight ware system
• Special costing of waybills upon request from branch managers or special quotes
• Reporting any problems /errors with scanned copies to Pod Supervisor
• Checking quality of scanned waybills
• Ensuring that daily waybill targets and tax run deadlines are set, are met without exception
• Assisting waybill verifiers with account billing queries if required
• Completing a report on waybills awaiting verification, possible errors, internal and account pending, for the purpose of double-checking for errors
• Investigate and resolve customer queries
• Preparing debit and credit notes by verifying the rate and quotations to ensure the costing is correct
• Entering debit / credit information is correct and captured onto Debit/Credit spreadsheet
• Capturing and authorizing debits and credits, prior to third tax run due date
• Ensuring all credit values are counted for and refunds processed to customers for overpayments
• Capturing of Purchase Orders as and when required for refunds
• All information to be checked and verified before a refund can be processed. E.g., (Dims/mass/quantity need to be verified against the quote and invoice)

Requirements

• Grade 12 Minimum
• Two / three years general clerical experience covering at least one year of debtors full functions
• Understanding of basic debtors practices and procedures
• Knowledge of freight ware or similar package
• Computer operation
• MS Word, Excel and Outlook applications at basic level
• Numerical skills
• Telephone handling and customer care
• Conduct own correspondence

Work Level: Skilled

Job Type: Permanent

Salary: Market Related

EE Position: No

Location: Durban