Travel & Operations Administrator

Bowmans (Law Firm); Johannesburg; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A prominent law firm in Johannesburg seeks an Administration Coordinator to manage vendor payments, oversee the Travel Desk, and handle BEE compliance tasks. The role requires a Senior Certificate, ideally a Business Management Diploma, and 3-5 years in a similar role within professional services. The candidate should be financially literate and possess strong organizational skills. This position is crucial in ensuring timely processing and coordination across various administrative functions.

Qualifications

• 3-5 years in a similar role in a professional services environment.
• Financial literacy experience would be an advantage.

Responsibilities

• Prepare invoices for payment, ensuring accuracy and completeness of all supporting documentation.
• Process all Operations and Facilities Purchase Orders on 3E.
• Liaise with relevant stakeholders for correct GL cost centres.
• Reconcile travel expenses to appropriate matter numbers or GL codes.
• Oversee all archiving and safe custody processes.
• Ensure all international travel insurance is issued timeously.
• Provide administrative support to the Managers.

Skills

Attention to Detail

Decision Making

Interactive Communication

Initiative

Problem solving

Relationship Building

Resilience

Information Management

Using Information Technology

Education

Senior Certificate

Business Management Diploma

Financial Diploma/Degree

Job description

A prominent law firm in Johannesburg seeks an Administration Coordinator to manage vendor payments, oversee the Travel Desk, and handle BEE compliance tasks. The role requires a Senior Certificate, ideally a Business Management Diploma, and 3-5 years in a similar role within professional services. The candidate should be financially literate and possess strong organizational skills. This position is crucial in ensuring timely processing and coordination across various administrative functions.