Temporary Procurement Administrator

Optimi Learning; Gauteng; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading educational company is seeking a Temporary Procurement Administrator to join their team in Centurion. The ideal candidate will have strong administrative skills, experience in procurement, and exposure to supplier management. This role involves managing procurement processes and collaborating with cross-functional teams to ensure smooth operations. Successful applicants will thrive in a fast-paced environment and possess a diploma or certificate in Procurement or Supply Chain.

Qualifications

• 3–5 years of relevant procurement experience.
• Exposure to supplier management and supply chain operations.
• Finance background is advantageous.

Responsibilities

• Track and consolidate procurement needs across divisions.
• Process purchase orders (POs) and drive procurement processes.
• Manage invoices and supplier statements.
• Coordinate with the warehousing/outbound team.
• Assist with supplier contracts and credit applications.

Skills

Strong administrative skills

Coordination skills

Supplier management

Financial administration

Fluent in English

Education

Diploma/Certificate in Procurement or Supply Chain

Tools

MS Outlook

Excel

Word

Pastel

Teams

WMS

PowerPoint

Job description

Optimi is looking for a Temporary Procurement Administrator to join our dynamic Central Supply Chain team. This role is perfect for someone who thrives in a fast-paced environment, enjoys working with data and suppliers, and has strong administrative and coordination skills. The successful candidate will play a key role in ensuring smooth procurement processes, supplier management, financial administration, and cross-team collaboration.

REQUIREMENTS

• Diploma/Certificate in Procurement or Supply Chain
• 3–5 years’ relevant procurement experience
• Strong administrative and coordination skills
• Exposure to supplier management and supply chain operations
• Finance background (advantageous)
• MS Outlook, Excel, Word, Internet Explorer (or equivalent)
• Pastel, Teams, WMS, PowerPoint (advantageous)
• Fluent in English (written & spoken)

DUTIES

• Track and consolidate procurement needs across divisions.
• Obtain quotes, process purchase orders (POs), and drive procurement processes in line with SOPs.
• Confirm orders and assist with order calculations.
• Manage invoices and supplier statements.
• Match GRVs and invoices, resolving discrepancies quickly.
• Draft purchase requisitions (PRs) and assist with royalty payments.
• Support with receiving discrepancies.
• Coordinate with the warehousing/outbound team and escalate issues where necessary.
• Assist with supplier contracts and credit applications.
• Maintain accurate supplier and product data across systems and spreadsheets.
• Support competitive supplier quoting processes and file all relevant documentation.
• Source quotes, pricing, and lead times for internal teams.
• Liaise with suppliers, publishers, and cross-functional teams.
• Resolve queries, assist with system testing, SOP updates, and provide cover during staff leave.

This position is based in Centurion.

Should you not receive a call from us in 14 days, please consider your application unsuccessful.