Supply Chain Clerk: Contract Management

Phaki Personnel; Pretoria; On-site; ZAR 300 000 - 500 000; Full time

Job summary

A human resource consultancy in Pretoria is seeking an experienced contract administrator to manage contracts within the department. The role involves notifying successful service providers, preparing service level agreements, and maintaining a register of contracts. Candidates should possess strong organizational skills and experience in contract management, ensuring compliance with General Conditions of Contract. This position offers a dynamic work environment in the heart of Gauteng.

Qualifications

• Experience in contract administration and management.
• Strong organizational skills and attention to detail.
• Ability to engage with legal services and manage SLA.

Responsibilities

• Administer contracts in the department.
• Compile contract statistics for management weekly.
• Maintain and update the contract management register.

Job description

Responsibilities

Administer contracts in the department

• Receive Bid/tender documents from the Division: Demand and Acquisition.
• Notify the successful service provider by sending the approved appointment letter.
• Prepare contract forms and issue them to successful bidders.
• Prepare a service level agreement in conjunction with the client.
• Submit the SLA to the service provider for input and verification.
• Engage legal services to ensure a qualify SLA is submitted and signed off by both the client and the successful service provider.
• Attend to audit queries with regard to contract issues.
• Drafting internal memorandums, correspondence letters and facilitating the process of signing contracts.
• Maintain and update the contract management register and send expiry notifications of contracts.
• Update the spent contracts, maintain and update the lease register.
• Send contract performance report template to End Users quarterly and ensure compliance by end users.
• Safekeeping of Contracts and all records pertaining to the contract Administration process.
• Develop and maintain a proper filing system, physical and electronic
• Record and report all deviations in terms of service delivery against the contract and SLA
• Verify delivery against contract deliverables.

All contracts must be based on the General Conditions of Contract (GCC) issued by the National Treasury.

Compile information, statistics, and reports on contracts requested by management

• Submit contract statistics to management on a weekly basis.
• Compile consolidated lease reports for the Department.
• Compile and update the SLA status register