Stock Controller

University of Fort Hare; Madibeng Local Municipality; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A boutique lodge near Hartbeespoort Dam is seeking a Stock Controller & Admin to manage stock control and administrative tasks. The ideal candidate will have proven experience in hospitality, strong Excel skills, and a keen eye for detail. Responsibilities include conducting stock counts, managing purchasing, and ensuring compliance with stock policies. A salary of R12 000 is offered for this full-time role.

Qualifications

• Proven experience as a Stock Controller in hospitality or restaurant environments.
• 3+ years’ experience in stock control.
• High integrity and accountability.

Responsibilities

• Manage all stock across the restaurant, bar, and kitchen.
• Conduct stock counts and reconcile discrepancies.
• Generate stock and variance reports.

Skills

Strong Excel skills

Strong reporting skills

Numerical skills

Attention to detail

Firm personality

Integrity

Reliability

Tools

POS systems

Lightspeed

HOPS

Job description

Stock Controller & Admin
Industry: Hospitality / Lodge / Restaurant & Bar
Employment Type: Full-Time
Reports To: General Manager / Finance (or as assigned)

Overview

The Company is a boutique lodge overlooking Hartbeespoort Dam, operating with 8 guest rooms, a restaurant, and a bar. This role requires a hands-on, disciplined individual who can manage both stock control and administrative responsibilities with precision, accountability, and zero tolerance for unexplained variances.

Role Purpose

The Stock Controller & Admin is responsible for full accountability, control, accuracy, and compliance of all stock across the lodge and restaurant, while also supporting key administrative and reporting functions. The role requires strict stock discipline, strong Excel capability, accurate documentation, and consistent reporting.

Key Duties & Responsibilities

• Stock Management & Control
  • Take full responsibility for all stock across the restaurant, bar, kitchen, housekeeping, and operational supplies
  • Ensure accurate receiving, issuing, transfers, and recording of stock
  • Maintain real-time accurate stock records
  • Prevent stock loss, theft, wastage, and misuse
  • Enforce FIFO principles and correct storage procedures
• Stock Counts, Reconciliations & Variance Control
  • Conduct daily, weekly, and monthly stock counts
  • Reconcile physical stock with system stock
  • Investigate, explain, and report all variances
  • Enforce zero tolerance for unexplained discrepancies
• Systems & Software
  • Maintain accurate stock records on POS, Lightspeed, HOPS, or similar systems
  • Monitor sales vs stock usage for irregularities
  • Generate stock, variance, usage, and valuation reports
• Purchasing & Supplier Coordination
  • Monitor minimum and maximum stock levels
  • Support procurement planning and ordering
  • Verify deliveries, invoices, and supplier pricing
  • Report supplier discrepancies and resolve issues
• Cost Control & Waste Reduction
  • Monitor food, beverage, and consumable costs
  • Track wastage, breakages, expired stock, and over-portioning
  • Support initiatives to reduce waste and protect margins
• Administration & Reporting
  • Prepare daily, weekly, and monthly stock and cost reports
  • Maintain accurate documentation including GRVs, invoices, transfer notes, and count sheets
  • Assist with general admin tasks, filing, and data capturing
  • Support management with reports, reconciliations, and operational admin
  • Ensure audit-ready stock and admin records at all times
• Compliance & Stock Policing
  • Enforce stock policies and internal controls
  • Prevent unauthorized access to stock
  • Report misuse, negligence, or suspicious activity
  • Support audits and disciplinary processes where required

Minimum Requirements & Skills

• Proven experience as a Stock Controller in hospitality, restaurant, or lodge environments
• 3+ years’ experience in stock control
• Strong Excel and reporting skills
• Experience using POS, Lightspeed, HOPS, or similar inventory systems
• Excellent numerical skills and high attention to detail
• Firm, assertive personality with the ability to enforce controls
• High integrity, reliability, and accountability

Salary: R12 000