Stock Administrator

University of Fort Hare; Kraaifontein; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A prominent educational institution seeks a Stock Control Administrator in Kraaifontein to manage stock processes and administration. This role requires at least 2 years’ experience in stock administration, strong analytical skills, proficiency in MS Excel, and fluency in both English and Afrikaans. The successful candidate will contribute to cross-departmental support and ensure data integrity in a fast-paced environment. Proximity to the Northern Suburbs of Cape Town or Stellenbosch is preferred.

Qualifications

• Minimum 2 years’ experience in a stock administration or similar role.
• High level of accuracy and attention to detail.
• Ability to manage multiple tasks and meet deadlines.
• Confident communication and teamwork skills.
• Ability to work under pressure in a fast-paced environment.
• Experience in FMCG, retail, or manufacturing is advantageous.

Responsibilities

• Assist with daily and weekly stock administration and reporting.
• Coordinate planned and ad hoc stock takes with relevant departments.
• Process stock write-offs and prepare stock take documentation.
• Identify and resolve stock discrepancies.
• Manage retail stock queries.
• Update and maintain stock records and trackers.
• Provide insights to the Business Analyst.
• Monitor stock variances and gap scans.
• Assist with audit trail reporting and data preparation.
• Liaise with stores, warehouse, finance, and production teams.
• Support process improvements and system enhancements.
• Provide general administrative support.

Skills

Strong administrative skills

Analytical skills

Organizational skills

Excellent communication skills

Teamwork skills

Proficient in MS Excel

Job description

Overview

STOCK CONTROL ADMINISTRATOR

Cape Town (Kraaifontein): My client, well-established company specialising in premium consumer goods, is seeking a Stock Administrator to join their team.

Purpose of the Role

To support the Business Analyst with accurate stock administration, reporting, and control processes, ensuring data integrity, stock accuracy, and effective cross-departmental support.

Responsibilities

• Assisting with daily and weekly stock administration and reporting
• Coordinating planned and ad hoc stock takes with relevant departments
• Processing stock write offs and preparing stock take documentation
• Identifying, investigating, and resolving stock discrepancies
• Managing retail stock queries and ensuring timeous resolution
• Updating and maintaining stock records, schedules, and trackers
• Providing regular feedback and insights to the Business Analyst
• Supporting updates to stock recipes and high risk stock schedules
• Monitoring stock variances, gap scans, and minus levels
• Assisting with audit trail reporting and data preparation
• Importing and maintaining pricing data across stores
• Supporting new and discontinued product allocations
• Liaising with stores, warehouse, finance, and production teams
• Contributing to process improvements and system enhancements
• Providing general administrative support and ad hoc tasks

Criteria

• Minimum 2 years’ experience in a stock administration or similar role
• Strong administrative, analytical, and organisational skills
• High level of accuracy and attention to detail
• Ability to manage multiple tasks and meet deadlines
• Confident communication and teamwork skills
• Proficient in MS Office particularly Excel
• Ability to work under pressure in a fast-paced environment
• Experience within FMCG, retail, or manufacturing advantageous
• Fluent in English and Afrikaans (speak, read and write)

Candidates who currently reside in close proximity to the Northern Suburbs of Cape Town or Stellenbosch will be considered for this position