Shopfit Projects Coordinator

The Prestige Cosmetics Group; Cape Town; On-site; ZAR 300 000 - 400 000; Full time

Job summary

A leading cosmetics company is seeking a Shopfit Projects Coordinator based in Cape Town, Western Cape. In this role, you will manage shopfit projects from start to finish, liaising with contractors and ensuring that all installations meet quality standards. Strong project management and organizational skills are essential, along with excellent communication to coordinate multiple stakeholders. A valid driver's license and the ability to travel locally are also required, making this a dynamic position in a vibrant work environment.

Qualifications

• At least 3 years relevant experience.
• Excellent communication and project management skills.
• Must have own vehicle and valid driver's license.
• Must be willing to travel extensively (locally) when required.
• Competent in MS Office; knowledge of design software advantageous.

Responsibilities

• Oversee end-to-end management of shopfit projects.
• Liaise with contractors, suppliers, and landlords.
• Coordinate design briefs, technical drawings, costings, and approvals.
• Track timelines and budgets, ensuring on-spec delivery.
• Conduct on-site checks during installations.

Skills

Project management

Organizational skills

Communication

Interpersonal skills

Problem-solving

Tools

MS Office (Excel, Word, PowerPoint)

AutoCAD

SketchUp

Adobe Creative Suite

Job description

Job title : Shopfit Projects Coordinator

Job Location : Western Cape, Cape Town

Deadline : January 11

Project Coordination – Shopfitting

• Oversee end-to-end management of shopfit projects across all brands, including new store openings, refurbishments, and in-store upgrades.
• Liaise with contractors, suppliers, and landlords to ensure smooth execution of projects.
• Coordinate design briefs, technical drawings, costings, and approvals.
• Track timelines and budgets, ensuring delivery to specification and within agreed deadlines.
• Conduct on-site checks during installations and ensure quality control.

Visual Merchandising Projects

• Manage the production and distribution of point-of-sale (POS) materials including shelf talkers, shelf strips, wobblers, posters, and signage.
• Coordinate large-scale activations such as center courts, shop-in-shops, and event spaces.
• Ensure all visual merchandising items are produced according to brand guidelines and installed effectively.
• Work with brand managers to align VM rollouts with campaign launches.

Administration & Reporting

• Maintain project timelines, budget trackers, and supplier databases.
• Prepare and circulate project status reports to management.
• Manage quotes, invoices, and purchase orders in line with company processes.
• Assist with post-project evaluations, highlighting key learnings and improvements.

Culture and Leadership

• Work harmoniously with all stakeholders ensuring win-win partnerships and meaningful connection.
• Manage development of self and development plan with line manager.
• Participate and support all company culture initiatives.
• Contribute meaningfully to the team ensuring tenacious teamwork, ownership and delivery.
• Lead by example ensuring professional conduct aligned to the company values.

Skills & Competencies

• Strong project management and organizational skills with the ability to multitask.
• Attention to detail and a strong eye for design and branding.
• Excellent communication and interpersonal skills to manage multiple stakeholders.
• Problem-solving mindset with ability to manage challenges on-site.

Minimum Requirements

• At least 3 years relevant experience.
• Excellent communication and project management skills.
• Must have own vehicle and valid drivers license.
• Must be willing to travel extensively (locally) when required.
• Competent in MS Office (Excel, Word, PowerPoint); knowledge of design software (AutoCAD, SketchUp, Adobe Creative Suite) advantageous.