Shipping Administrator

Groupe CFAO; Gauteng; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading logistics company in South Africa is seeking a Shipping Administrator to support equipment costing and prepare shipping reports. The successful candidate will manage supplier accounts, ensure compliance with best practices, and collaborate with various divisions for operational efficiency. Proficiency in financial tracking, logistics coordination, and use of treasury management systems is essential for this role, which contributes to the growth of the automotive industry across Africa.

Qualifications

• Experience in preparing accurate shipping reports and costings for equipment.
• Ability to reconcile accounts and maintain shipping registers.
• Proficient in liaising with freight forwarding partners.

Responsibilities

• Support the equipment costing process and prepare shipping reports.
• Manage supplier accounts and ensure compliance.
• Collaborate with divisions to optimize operational efficiency.
• Oversee Shared Services shipping operations.

Skills

Accurate costing calculations

Financial tracking

Logistical coordination

ERP system reconciliation

Foreign exchange management

Tools

Treasury Management System (TMS)

Job description

From the sale of new and used vehicules and tricks, to supply -chain,logistics management, material handling ans assembly for the automotive Industry, CFAO South Africa delivers jornadas a range of integrated mobility solutions across the automotive value chain contributing towards the support, development andmez growth of the Automotive Industry in South Africa and across the rest of Africa.

we are looking for Shipping Administrator M/F based: South Africa

The primary purpose of this role is to support the equipment costing process and prepare accurate and timely shipping reports for equipment imported into the business. The position is responsible for managing and reconciling supplier accounts within the division, ensuring compliance with best practices and alignment with the company’s strategic objectives. Additionally, the role involves collaborating with other divisions to achieve set targets, optimizing operational efficiency, and overseeing Shared Services shipping operations to meet established performance standards.

Required profile:

• Accurately prepare actual costings for equipment and parts using information received from freight forwarders to ensure proper financial tracking, accurate costing calculations and reporting
• Maintain up-to-date and accurate shipping registers for all imported equipment and parts.
• Reconcile Local & Foreign creditors accounts between the balance per the supplier’s statement and the balance per the ERP system.
• Reconcile Goods in transit accounts
• Prepare and load month end and other ad hoc payments of foreign creditors accounts.
• Liaise & coordinate acredit freight forwarding partners to ensure timely and accurate movement of goods, compliance with shipping regulations, and resolution of any logistical issues.
• Prepare journals for loan movements relating to OEM payments processed on behalf of various entities.
• Prepare month end accrual journals for shipping creditors.
• Perform monthly revaluation of FEC
• Compile and process Letters of Credit with the relevant approving authority, liaising with the foreign OEM (original equipment manufacturer) for the relevant information required and terms agreed.
• Update, communicate and maintain daily foreign exchange rates for the business/
• Use TMS (the treasury management system) for various functions regarding foreign invoices and management of forward exchange cover of such invoices.
• Assist the Treasury Manager with timeous and accurate information, reconciliations and documentation.