Senior Portfolio Administrator

Apex Group; Johannesburg; On-site; ZAR 600 000 - 800 000; Full time

Job summary

A leading financial services firm based in Johannesburg is seeking an experienced individual to support the Investments Team. The role involves portfolio reporting, data sourcing, and client relationship management. Ideal candidates should have a strong foundation in MS Office, particularly PowerPoint and Excel, along with qualifications such as a B. Com or similar. This position provides opportunities for skills development and team collaboration within a dynamic environment.

Qualifications

• Above-average skills in MS PowerPoint, Excel, and Word are required.
• A B. Com, B. Bus Science, B. Sc or similar qualification is essential.
• Computer programming experience is an added advantage.

Responsibilities

• Support client relationship management and prepare quarterly reports.
• Perform portfolio reporting, data capturing, and performance measurement.
• Provide operational support for the Investments Team.

Skills

Above-average Ms. PowerPoint, Ms. Excel, and Ms. Word skills

Computer programming

Financial modelling

Data mining, data management, data solutions experience

Systems knowledge (Bloomberg, FactSet, etc.)

Professional writing course

Professional presentations course

Regulatory knowledge regarding the CIS and LISP

Education

B. Com, B. Bus Science, B. Sc or similar qualification

Tools

Bloomberg

FactSet

Morningstar Direct

I-Net/IRESS

Thomson Reuters

Job description

Job Location & Application Deadline

Job Location : Johannesburg, Gauteng, South Africa

Application Deadline : February 27, 2026

Description

Portfolio reporting, fact sheets preparation and distribution, portfolio implementation, portfolio data sourcing and capturing, portfolio performance measurement and attribution, portfolio performance monitoring, portfolio asset allocation analysis and monitoring, operational support. Maintenance of investments team decision making tools. Investments Team support.

Administrative Duties

• Updating and maintaining asset allocation spreadsheets.
• Updating and maintaining client portfolio performance spreadsheets.
• Assisting the Investments Team with Monthly and Quarterly client investment reporting.
• Utilizing Investments systems for research and reporting – Bloomberg, FactSet, IRESS, MorningStar, MoneyMate, etc
• Distributing asset allocation & other information to selected clients – both internal and external.
• Assisting Investments Team with preparing and submitting trade instructions to BCI and LISPS as and when required.
• Keeping and monitoring a log of Wrap Fund instructions submitted by the Investments Team for successful implementation
• Monitoring implementation by the LISPS by interacting with the LISPS and reporting weekly to Investment Team on status of instructions submitted.
• Reparation and distribution of Fact Sheets and MPIDs.
• Due Diligence submissions to Trustees (in respect of new funds to be utilized where trustee DD requirements exist).
• Submitting requests for new fund accounts to be opened.
• Sourcing Wrap Fund/ Model Portfolio data from thePS and aggregating the information for various uses by CIO MD, Sales Team, Business Development Team & Marketing Team.
• Maintaining a spreadsheet of BIP’s total AUM exposure to underlying investment managers across CIS FoF’s and Wrap Funds.
• General data & analytics support to internal investment meetings – maintaining a wide array of investment decision making tools used by the Investments Team.
• Developing positive and effective relationships with asset managers, LISP contacts and key industry players.
• Portfolio analysis.
• Portfolio reporting.
• Full ownership of high-frequency-administration tasks e.g. setting up and maintaining a broad array of spreadsheets which support the investment- decision-making-function, setting up and maintaining a broad array of investment feedback reports, setting up and maintaining a broad array of presentations etc.
• Actively contributing to the setting up and development of processes which make high-frequency roles more efficient, highly repeatable, etc

Client Support roles

• Support Client relationship management.
• Contribution to the preparation of and continual development of client quarterly reports.
• Contribution to the preparation of, and continual development of more frequent client reporting obligations - typically monthly.
• Assistance with preparation of Client presentations.
• Client investment and non-investment queries within the boundaries of specified investment mandates.
• Client ad-hoc support, within the boundaries of specified investment mandates.
• Investment decision making support functions.

Management support

• Actively supporting the CIO in the day to day operational activities that support the investment decision making framework and client portfolio management and reporting.
• Actively supporting Senior Portfolio Managers in the day to day operational activities that support the investment decision making framework and client portfolio management and reporting.
• Actively supporting the Managing Director with management information relating to clients, performance and assets under management consulting. Investments Team support.
• Sales/ Business development team support as required.
• On-going contributions to the divisions' business development efforts - building of presentations and marketing brochures, improving existing presentations and marketing brochures, maintaining existing presentations and marketing brochures.
• Ad-hoc
• General Administrative support
• Ad hoc Research support

Skills Required

• Above-average Ms. Power point, Ms. Excel and Ms. Word skills.
• Computer programming an added advantage.
• Financial modelling an added advantage.
• Data mining, data management, data solutions experience – an added advantage.
• Systems knowledge an added advantage – Bloomberg, FactSet, Morningstar Direct, I-Net/ IRESS, Thomson Reuters, e.t.c.
• Professional writing course – an added advantage.
• Professional presentations course – an added advantage.
• Regulatory knowledge regarding the CIS, LISP and retirement industry – an added advantage.

Education

• B. Com, B. Bus Science, B. Sc or similar qualification.
• Computer programming an added advantage.
• Data mining, data solutions management an added advantage.
• Financial modelling an added advantage.
• Professional writing course an added advantage